Health Information Management Specialist

Gun Lake Tribe•Martin Township, MI

About The Position

The Health Information Management Specialist is responsible for the accurate management, security, and organization of medical records to ensure HIPAA compliance, support care coordination, and promote efficient access to health center data and patient information. This position assembles, scans, maintains, updates, retrieves, and copies confidential health records, and processes requests for the release of medical information to internal and external entities in a timely and compliant manner. The Health Information Management Specialist works collaboratively with administrative and clinical staff to maintain high-quality medical and behavioral health documentation. Responsibilities also include supporting system improvements, participating in staff training related to documentation standards and processes, and assisting with data collection efforts to enhance organizational performance.

Requirements

Associate Degree or Bachelors Degree in Health Information Technology, Health Administration, or related field
Certification as a Registered Health Information Technician (RHIT) or Certified Medical Records Technician
Three (3) years of Health Information Management professional experience
Experience working with Electronic Health Records (EHR) systems
Must have thorough knowledge of confidentiality of patient records: medical, psychotherapy and substance abuse, HIPAA, and confidentiality of substance abuse records within 42 CFR part 2
Working knowledge of medical terminology
Strong attention to detail
Good customer service skills
Proficient in data entry and computer skills
ICD-10-CM knowledgeable
This occupation involves using communication and organizational skills to coordinate or train others to accomplish goals
CPR Certification, can obtain after hire – within 6 months.
Must possess a valid driver’s license, reliable transportation, and be insurable
Occasional non-traditional hours including working evenings, weekends and holidays as assigned to meet program needs and deadlines
Ability and willingness to travel for program requirements, meetings and continuing education

Nice To Haves

Experience with EPIC EHR strongly preferred

Responsibilities

Reviews records for completeness, accuracy, and compliance with regulations
Implement and maintain policies for data retention and destruction.
Act as privacy officer for department, develop and enforce privacy and security protocols, manage access controls to health information systems, and investigate and report data breaches when they occur.
Work with HHS providers to ensure all requested health information is sent correctly and timely
Compile and analyze health data for quality improvement initiatives in collaboration with the Clinical Coordinator and Assistant HHS Director including performance metrics, patient outcomes, and population health management.
Respond to requests for copies of protected health information in accordance with HIPAA privacy regulations; this includes the ability to analyze authorizations for HIPAA compliance and a working knowledge of what medium to release records on
Understands and follows all HIPAA and privacy guidelines for the management and Release of Information (ROI) for electronic or physical medical records
Enters data, such as patient demographics, into appropriate systems
Sort and file or scan loose paperwork in patient charts maintaining proper order; ensuring records are updated and complete with required forms and documents
Prepare chart conversion; consolidate, repair or establish new charts as needed.
Abstract information from the medical record for chart review, monitor deficiencies and notify supervisor as appropriate
Effectively uses the Electronic Health Record (EHR) to: 1. Gather data for release, reviews all releases for accuracy and thoroughness to ensure appropriate information is released 2. Comprehensively tracks all ROI’s received 3. Effectively communicates with all parties to ensure a smooth process for releasing information 4. Completes all ROI in a timely and efficient manner 5. Clearly tracks and documents all information that has been released and date of release 6. As a designee of the Business Office/CHB Specialist , the HIM Clerk completes requests for information by sending HHS patient records to the intended recipients 7. Processes outside requests for labs, disability, the transfer of medical and/or mental/behaviroal health records, and pharmacy requests 8. Responsible for staff training in confidentiality and HIPAA, documentation standards, and compliance. 9. Plan for technology upgrades, EHR migrations, and interoperability.

Benefits

Medical, dental, vision and telehealth coverage for employee and all dependents, with no employee premium!
Paid Time Off and 16 paid Holidays
Short-and-long term disability coverage
Life insurance for the employee, spouse and their dependents
Pension plan for Public Safety employees
401K/Roth retirement plan with employer matching contributions
Employee Assistance Program
Employee Wellness Program
Voluntary Benefits: AFLAC and Flexible Spending Account, additional life insurance
On-site gym, free memberships for entire household
One hour paid lunch break