Health Administrative Assistant

Clayton Early Learning•Denver, CO

21d•$22 - $25

About The Position

This position supports a designated program through the support of a broad range of tasks. The focal point of this role is to support the program and families within the program from an administrative perspective. This position will be responsible for various monitoring, documentation, and data entry responsibilities focusing on medical records and children's preventive health care services to ensure compliance with Head Start Performance Standards in the areas of health and nutrition. Works with the Health and Nutrition Manager as well as other members of the comprehensive services team to carry out health and nutrition services for Early Head Start and Head Start children and families. Who we are: At Clayton Early Learning, we stand as an innovation hub dedicated to cultivating vibrant and equitable communities. Our mission revolves around collaborative partnerships with families, fostering a holistic approach to the early years through a commitment to the whole child and whole family. By actively engaging with families, we aim to uncover effective strategies, embrace continuous discovery, and lead the charge in advancing systemic change. Our vision is rooted in the belief that by nurturing the foundation of early childhood, we contribute to the well-being and prosperity of individuals, families, and communities at large. Through our relentless pursuit of what works, we strive to create an enduring impact on the lives of children and families, setting the stage for a future of shared success and thriving communities. What we want you to do: Program Administration Supports the Health and Nutrition Manager in creating and distributing relevant communications such as flyers, presentations and mailings to families and the community. Provides general administrative support to the health (and/or the comprehensive services) team such as creating reports, data entry and other projects as assigned. Requests and monitors receipt of medical records weekly for all preventive health care services, ill care visits, and prenatal services Establishes due dates EPSDT for children's preventive health care services and records into child's medical record to ensure Head Performance Standards and Colorado State Childcare Licensing compliance for preventive health care service and screenings. Enters data from enrollment paperwork into the database management system Assists program staff with health supplies and materials (ordering, delivering, auditing) Works with Health and Nutrition Consultants to ensure streamlined internal work. Data Assistance & Data Entry Enters data into database management system in an accurate and timely manner Downloads data from the database management system; cleans and organizes data for submission to relevant stakeholders Processes health-related record requests from parents or staff within 24 hours of receiving notification. Maintains accurate and up- to-date health and nutrition files for all active and terminated program children. Creates new file for each child upon enrollment into the program on a timely basis. Files all health and nutrition related paperwork weekly. Supports the data team with other tasks to enhance the department Informs supervisor of any problem areas associated with medical and nutrition records as problems occur to ensure the quality of records in the files. What we are looking for and what you must have: Excellent oral and written communication skills Attention to detail with the ability to maintain and organize documents and files Proficient with Microsoft Office Suite with the ability to learn a variety of software and systems Experience with office equipment with the ability to troubleshoot Willingness to learn new skills and adapt to various situations. Interpersonal skills with the ability to interact with a diverse audience of individuals and groups Interpret/understand basic to intermediate level information received, as well as prepare and transmit it. Involves ongoing interaction with other employees, health care agencies and their medical records departments, the general public, and children and parents within the community. Ability to identify and seek needed information/research skills; implements creative ways to solve problems while remaining calm in stressful situations. Knowledge of early childhood education and/or related fields preferred. Ability to manage multiple deadlines and prioritize accordingly. Passionate commitment to and a sense of urgency for the importance of early childhood development and taking a whole-child, whole-family approach. Self-motivated and efficient. Ability to lift up to 50lbs independently. Must be able to pass background check, CBI and FBI . The perks: 401(k) with 5% match 16 Company-paid days for Holidays Vacation and Sick time Medical, Vision, and Dental beneﬁts FSA Plans College Investment plans Identify theft and Protection plans A fun, dynamic, and exciting environment Compensation: $22.00- $25.00 Hourly Our Core Values: At Clayton we work to foster a community characterized by trust, dignity, love, and justice, with our children and families, our team members, and other partners on our campus and beyond. We see these values in action each day as they strengthen our Clayton community and our service to the children, families, and educators we serve. Community -Community fosters belonging, resiliency, stability, and strength. We are committed to creating a caring, trauma-informed, professional community at Clayton and we are committed to being a positive member of the many communities we partner with and serve. Community is living the seven Sanctuary commitments: nonviolence, emotional intelligence, social learning, democracy, open communication, social responsibility, and growth and change. Collaboration -Collaboration builds trust and relationships and brings new ideas, skills, and knowledge to help us do better work. We are committed to approaching our work as one team across Clayton. Belonging- Belonging leads us to reflect the communities we serve and bring the widest variety of ideas and innovation to our work. We are committed to building and sustaining an organization centered on belonging. Growth - Growth allows us to develop as professionals and to provide the best services we can to the children, families, and educators we serve. We are committed to growing as individuals and as an organization. Stewardship -Stewardship enables us to have the greatest impact we can with the resources we have. We are committed to being good stewards of our community and our resources. Fun -Fun reduces stress, keeps us motivated, builds connections, and models for our children the joy that can come with learning and working together. We are committed to having fun Clayton Early Learning is an equal opportunity employer that values workplace diversity. We strive to create an inclusive work place that embraces diverse backgrounds, life experiences, and perspectives. We prohibit discrimination of employees or applicants on the basis of race, creed, color, age, sex, national origin, sexual identity, sexual orientation, religious affiliation, disability, or any other classification considered discriminatory under applicable law

Requirements

Excellent oral and written communication skills
Attention to detail with the ability to maintain and organize documents and files
Proficient with Microsoft Office Suite with the ability to learn a variety of software and systems
Experience with office equipment with the ability to troubleshoot
Willingness to learn new skills and adapt to various situations.
Interpersonal skills with the ability to interact with a diverse audience of individuals and groups
Interpret/understand basic to intermediate level information received, as well as prepare and transmit it. Involves ongoing interaction with other employees, health care agencies and their medical records departments, the general public, and children and parents within the community.
Ability to identify and seek needed information/research skills; implements creative ways to solve problems while remaining calm in stressful situations.
Ability to manage multiple deadlines and prioritize accordingly.
Passionate commitment to and a sense of urgency for the importance of early childhood development and taking a whole-child, whole-family approach.
Self-motivated and efficient.
Ability to lift up to 50lbs independently.
Must be able to pass background check, CBI and FBI

Nice To Haves

Knowledge of early childhood education and/or related fields preferred.

Responsibilities

Supports the Health and Nutrition Manager in creating and distributing relevant communications such as flyers, presentations and mailings to families and the community.
Provides general administrative support to the health (and/or the comprehensive services) team such as creating reports, data entry and other projects as assigned.
Requests and monitors receipt of medical records weekly for all preventive health care services, ill care visits, and prenatal services
Establishes due dates EPSDT for children's preventive health care services and records into child's medical record to ensure Head Performance Standards and Colorado State Childcare Licensing compliance for preventive health care service and screenings.
Enters data from enrollment paperwork into the database management system
Assists program staff with health supplies and materials (ordering, delivering, auditing)
Works with Health and Nutrition Consultants to ensure streamlined internal work.
Enters data into database management system in an accurate and timely manner
Downloads data from the database management system; cleans and organizes data for submission to relevant stakeholders
Processes health-related record requests from parents or staff within 24 hours of receiving notification.
Maintains accurate and up- to-date health and nutrition files for all active and terminated program children.
Creates new file for each child upon enrollment into the program on a timely basis.
Files all health and nutrition related paperwork weekly.
Supports the data team with other tasks to enhance the department
Informs supervisor of any problem areas associated with medical and nutrition records as problems occur to ensure the quality of records in the files.