GRP Administrative Assistant 2

SAN JACINTO RIVER AUTHORITY • Conroe, TX

2d • $21 - $24 • Onsite

About The Position

The Administrative Assistant 2 is responsible for assisting with the overall operation of the Division's Administrative Services Department. The role provides administrative support to the division management team and requires a high standard of coordination, collaboration and communication skills as they will also work closely with all staff of the Division.
Composes, types, and edits various routine and technical level documents.
Proofreads/reviews copy, agreements and other documents for spelling, grammar, punctuation, layout, and compliance with SJRA standards, and makes appropriate revisions; responsible for accuracy and clarity of final copy.
Maintains electronic and physical records and filing systems.
Creates and/or maintains technical spreadsheets, presentations and databases.
Coordinates and gathers a variety of data to generate reports and distribute.
Generates and submits requisitions for purchase orders. Receives invoices applied against purchase orders and tracks the costs in the department budget.
Participates in internal and external routine meetings, prepares meeting agendas, and records and distributes meeting minutes as necessary.
Schedules and organizes activities such as meetings, travel, conference attendance, training, and other department activities for all staff of the Department and/or Division.
Participates in the planning and coordinating of department events, providing support in the setup and tear down of meeting essentials; maintains meeting room calendars and all communication with other departments regarding meeting room arrangements. Identifies the need for food orders and places them accordingly.
Acts as a liaison with other departments; handles non-routine information and explains policies when necessary.
Collects, sorts, distributes, and prepares outgoing mail or courier deliveries.
Works independently and within a team on special nonrecurring and ongoing projects; organizes and prioritizes responsibilities to achieve goals under minimal supervision.
Performs other duties deemed appropriate and as assigned by his/her direct supervisor, appropriate Department/Division Manager, the appropriate Senior Manager, or the General Manager, including duties outside of regular business hours.
This position is classified as secondary essential personnel. The individual holding this position will be required to work as required in (1) preparation for an emergency event and/or (2) during recovery from an emergency event as directed by their direct supervisor, Department/Division Manager, the appropriate Senior Level Manager, or the General Manager.
Position Hours are Monday-Friday 7:00am - 4:00pm in office (this is not a teleworking position).

Requirements

• High School Diploma or equivalent is required.
• At least 4 years of Administrative Assistance experience.
• Must have experience with creating and managing databases; creating and managing detailed technical spreadsheets, charts and graphs in Microsoft Excel; proficiently composing correspondence, forms, templates, and other documents using Microsoft Word; and creating professional presentations in Microsoft PowerPoint.
• Texas Driver's License with Insurable driving record Required.

Nice To Haves

• Associate’s degree is preferred. Equivalent combination of education and experience considered.
• Preferred experience with Adobe and filing documents and correspondences in electronic document storage software such as SharePoint.

Responsibilities

• Assisting with the overall operation of the Division's Administrative Services Department
• Providing administrative support to the division management team
• Composing, typing, and editing various routine and technical level documents
• Proofreading/reviewing copy, agreements and other documents
• Maintaining electronic and physical records and filing systems
• Creating and/or maintaining technical spreadsheets, presentations and databases
• Coordinating and gathering a variety of data to generate reports and distribute
• Generating and submitting requisitions for purchase orders
• Receiving invoices applied against purchase orders and tracks the costs in the department budget
• Participating in internal and external routine meetings, prepares meeting agendas, and records and distributes meeting minutes as necessary
• Scheduling and organizing activities such as meetings, travel, conference attendance, training, and other department activities for all staff of the Department and/or Division
• Participating in the planning and coordinating of department events
• Acting as a liaison with other departments
• Collecting, sorting, distributing, and prepares outgoing mail or courier deliveries
• Working independently and within a team on special nonrecurring and ongoing projects
• Performing other duties deemed appropriate and as assigned

Benefits

• Health
• Dental
• Vision
• Life insurance
• Tuition assistance
• Paid Time Off
• Retirement Savings Plan in which SJRA contributes 8% automatically and matches up to an additional 4% of the employee's contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED