Administrative Assistant 2 - Surgery

The Ohio State University

3d • Onsite

About The Position

Administrative Assistant 2 to function as an Administrative Coordinator within the Division of General GI Surgery & Colon & Rectal Surgery in the Department of Surgery; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; detects and resolves day to day issues; conveys directives and instructions; researches, gathers, and summarizes information and data to aid research program leaders in decision-making and strategic planning; independently composes correspondence and finalizes draft copies of correspondence; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned; coordinates administrative needs of the program; assists with recruitment of faculty and staff; provides office support services related to scheduling, IHIS; coordinating and facilitating patient care; serves as back-up secretary for other physician offices as needed.

Requirements

• High School diploma or GED
• 1 year of relevant experience required

Nice To Haves

• Certification or vocational training may be preferred.
• 2-4 years of relevant experience preferred.

Responsibilities

• Coordinates and maintains appointment calendars
• Schedules and coordinates meetings, conferences, educational programs, and special events including logistics
• Detects and resolves day to day issues
• Conveys directives and instructions
• Researches, gathers, and summarizes information and data to aid research program leaders in decision-making and strategic planning
• Independently composes correspondence and finalizes draft copies of correspondence
• Makes national and international travel and lodging arrangements
• Collects receipts, prepares requests for, and tracks reimbursement of expenses
• Drafts and prepares correspondence
• Prepares reports, tables, and slides for presentations
• Assists with preparation of grant applications, manuscripts, and research reports
• Assists faculty with preparation of credentialing and promotion & tenure documents
• Updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation
• Answers phones and inquiries
• Serves as liaison for faculty, staff, investigators, administration, and external customers and organizations
• Opens, screens and distributes mail
• Establishes and maintains files
• Performs other duties as assigned
• Coordinates administrative needs of the program
• Assists with recruitment of faculty and staff
• Provides office support services related to scheduling, IHIS
• Coordinating and facilitating patient care
• Serves as back-up secretary for other physician offices as needed.

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED