Groups Events Bill CoOrd

Sun International•Sun City, AZ

13h

About The Position

Job Purpose The Groups & Events Billing Co-ordinator will be responsible to be the client’s contact for the successful co-ordination and reconciliation of billing for all conferencing and events across the business unit property with the objectives of supporting the team in creating great customer experiences for all groups and events customers and contributing to building the reputation of the business unit’s brand as the conferencing venue of choice. Key Performance Areas Co-ordinated Groups and Events Obtain billing instructions for the event from the function sheets, and track expenses Meet with clients on-site on a daily basis to check whether charges have been billed correctly on the account Conduct a reconciliation between what the client requested and what they received Where discrepancies exist these should be resolved immediately or escalated as required At the end of the function and before the client leaves the property the account must be accurate and signed off by the customer Hand over the recon to debtors for further resolution Keep records of all amendments from a company perspective to assist in resolving any future queries Resolve any problems and queries in accordance with contract stipulations, and escalate when required Delivered Customer Experiences Connect with all guests by greeting them warmly and with a friendly smile, acknowledging them, and ensuring respect at all times Interact with guests and provide professional service standards and relevant solutions Understand guest requirements Be able to answer guests’ questions on business unit facilities, products and current promotions Handle any customer complaints, requests and / or suggestions to resolution, escalating if necessary Communicate and source information from the relevant departments with regards customers special requests Build effective internal and external relationships to ensure synergy of guest experience

Requirements

Grade 12
1 - 2 year's experience in an events environment
Core behavioural competencies Analysing Sourcing information Dealing with Customers Connecting and Interacting Taking ownership Responding with urgency Collaborating
Technical / proficiency competencies English Verbal & Written Communication skills Numerical skills Financial awareness Emotional resilience and ability to handle pressure Proficient Computer Skills (MS Office / Opera)
Professionalism

Nice To Haves

2 year Diploma in Events Management is preferred

Responsibilities

Obtain billing instructions for the event from the function sheets, and track expenses
Meet with clients on-site on a daily basis to check whether charges have been billed correctly on the account
Conduct a reconciliation between what the client requested and what they received
Where discrepancies exist these should be resolved immediately or escalated as required
At the end of the function and before the client leaves the property the account must be accurate and signed off by the customer
Hand over the recon to debtors for further resolution
Keep records of all amendments from a company perspective to assist in resolving any future queries
Resolve any problems and queries in accordance with contract stipulations, and escalate when required
Connect with all guests by greeting them warmly and with a friendly smile, acknowledging them, and ensuring respect at all times
Interact with guests and provide professional service standards and relevant solutions
Understand guest requirements
Be able to answer guests’ questions on business unit facilities, products and current promotions
Handle any customer complaints, requests and / or suggestions to resolution, escalating if necessary
Communicate and source information from the relevant departments with regards customers special requests
Build effective internal and external relationships to ensure synergy of guest experience