Group Sales Coordinator

AccorHotel • Austin, TX

2d

About The Position

Reporting to the Associate Director of Sales & Marketing, responsibilities and essential job functions include but are not limited to the following: Responsibilities Organize and implement administrative systems & procedures, and perform necessary support duties Monthly expense reports for Sales Managers Customer proposals and contracts Site Alerts for customer visits Data entry into sales system platform Opera Cloud Working in a team environment Support Group Sales Managers Coordinate and oversee Opera Sales and Catering system to all include definite, tentative and prospective group and catering booking activity. Generate group sales contracts, proposals and deposit/payment invoicing Consistently offer professional, friendly and engaging service Ensure prompt and courteous service is extended to both internal and external customers Escort general inquiries during site inspections Prioritize all telephone calls and in-person visitors, scheduling appointments as required Maintain a positive relationship with all guests, vendors, Colleagues and global sales network Ensure all sales promotional literature is current and updated Update convention bureau lists Prepare and disseminate month-end reports Provide all administration duties for the Sales office Assist with the maintenance of accounts, contact, activity and business details within appropriate software applications Follow departmental policies and procedures Follow all safety policies Other duties as assigned What is in it for you: Paid time off Medical, Dental and Vision Insurance, 401K Complimentary shift meal Employee benefit card offering discounted rates in Accor worldwide Learning programs through our Academies and Educational Assistance for further development Opportunity to develop your talent and grow within your property and across the world! Ability to make a difference through our Corporate Social Responsibility activities, like Sustainability Committee

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• Previous sales or administrative experience preferred
• Advanced skills in Microsoft Window applications and/or relevant computer applications required,
• Excellent communication skills, both written and verbal required
• Strong interpersonal and problem solving abilities
• Highly responsible & reliable
• Ability to focus attention on guest needs, remaining calm and courteous at all time

Nice To Haves

• Knowledge of Opera Cloud an asset
• University/College degree in a related discipline an asset

Responsibilities

• Organize and implement administrative systems & procedures, and perform necessary support duties
• Monthly expense reports for Sales Managers
• Customer proposals and contracts
• Site Alerts for customer visits
• Data entry into sales system platform Opera Cloud
• Working in a team environment
• Support Group Sales Managers
• Coordinate and oversee Opera Sales and Catering system to all include definite, tentative and prospective group and catering booking activity.
• Generate group sales contracts, proposals and deposit/payment invoicing
• Consistently offer professional, friendly and engaging service
• Ensure prompt and courteous service is extended to both internal and external customers
• Escort general inquiries during site inspections
• Prioritize all telephone calls and in-person visitors, scheduling appointments as required
• Maintain a positive relationship with all guests, vendors, Colleagues and global sales network
• Ensure all sales promotional literature is current and updated
• Update convention bureau lists
• Prepare and disseminate month-end reports
• Provide all administration duties for the Sales office
• Assist with the maintenance of accounts, contact, activity and business details within appropriate software applications
• Follow departmental policies and procedures
• Follow all safety policies
• Other duties as assigned

Benefits

• Paid time off
• Medical, Dental and Vision Insurance, 401K
• Complimentary shift meal
• Employee benefit card offering discounted rates in Accor worldwide
• Learning programs through our Academies and Educational Assistance for further development
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Sustainability Committee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees