Finance & Accounting | Group Billing Coordinator
About The Position
"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART." - Morris Lapidus A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career. We are looking for a Group Billing Coordinator to join TEAMBLEAU! The Group Billing Coordinator will be responsible for all group billing processing and billing functions until the final payment is received.
Requirements
- Computer literate.
- Good writing, analytical and problem-solving skills.
- Knowledge of priciples and practices of organization, planning, records management, and general administration.
- Ability to communicate effectively and establish and maintain effective working relationships with staff.
- High school education or equivalent.
Nice To Haves
- Previous experience in Finance and Accounting preferred.
Responsibilities
- Charge deposits, by credit card, check or wire
- Make sure initial deposit is received before group is turned definite
- Keep up with deposit schedule based on contract
- Mark deposits in Delphi as they are received
- Input deposit on the deposit tracking log.xls
- Send invoices a month prior to the next deposit due date
- Create a folder for each definite group contract
- Review contract for any special concessions
- Responsible for making an introduction call to the client at least two weeks prior to when their next deposit is due
- Must maintain a positive relationship with the client throughout their function
- Maintain a positive working relationship with other departments i.e. (Convention Services, Front Office, and Sales)
- The Group Billing Coordinator is responsible to attend Pre-Convention meetings for groups assigned to them by their Supervisor
- Meet the client personally
- Set up meeting times to review the bill
- Monitor group accounts from check-in through check-out, ensuring accuracy of billing
- Prepare and mail group master accounts with the proper documentation 5 days within the departure of the last group delegate
- Handle all group bill disputes
- Collect on all group accounts in a timely manner according to contractual terms
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
