Grounds Administrative Assistant

The Beach • Long Beach, CA

15h

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Job Summary Under the immediate supervision and direction of the Manager, Supervisor, and Assistant Manager, Grounds and Landscaping Services and/or designee, assists in general administrative support for the Grounds Department.

Requirements

• Equivalent to three years of administrative support experience required.
• The ideal candidate possesses strong computer proficiency, including working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Illustrator and InDesign, GIS and ArcMap, and specialized systems such as ArborPro and RainMaster, with the ability to quickly learn and effectively use in-house maintenance management and campus event management systems.
• They bring demonstrated experience in customer service oriented environments and communicate confidently and professionally with all levels of administration, faculty, staff, contractors, and the general public, both orally and in writing.
• This individual has experience using multi-line phone systems and paging devices such as radios and walkie-talkies, and consistently demonstrates exceptional organizational, interpersonal, and communication skills.
• The ideal candidate is adaptable, creative, and able to prioritize and multitask in fast-paced, high-pressure, and high-profile situations, particularly those involving events and facilities services.
• They relate well to individuals and groups from diverse backgrounds and perspectives, maintain a high level of professionalism under stress, and are adept at managing multiple projects while delivering excellent customer service.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

• Bachelor's degree is preferred.

Responsibilities

• Assist with daily administrative operations of Grounds Department including SUAMs, Work Order Management System entries, Labor tracking, processing of absence request, creating purchase request, budget tracking and processing of invoices.
• Support of the Assistant manager, Grounds Coordinator, and Field Operations Specialist
• Assist with recycling billing, tracking of data for reports.
• In the absence of the field operation Specialist assumes duties to facilitate department operations.
• Compiling event / classroom reports for staff, monitoring of work orders for service request.
• GIS Plant ID map database.
• Support of commencement operations assisting field operations Specialist with coordination of meeting set up staff schedules.

Benefits

• At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being. To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement.
• Eligible employees may have access to a comprehensive benefits package that can include:
• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.
• Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees