Ground Operations Coordinator

Atlas Air, Inc • Erlanger, KY

5d

About The Position

Sets up and follows up on all ground handling and service functions for Charter and ACMI offline operations.

Requirements

• BA in Aviation required or equivalent ground handling/airline operations experience
• Minimum of four years airline experience or equivalent
• Flexibility with work schedule to include working nights, weekends and holidays
• Proficiency in Word, Excel, and Outlook, and PowerPoint
• Good written and verbal communication skills
• Ability to multitask and coordinate time sensitive duties
• Ability to meet the demands of varied responsibilities and deadlines
• Demonstrated ability to work in a team-based environment
• Outstanding customer service skills
• Perform well under pressure
• Ability to understand Cargo and PAX ground handling, deicing, fueling, and catering procedures
• Ability to successfully complete required on-the-job training

Responsibilities

• Liaison between all Atlas online and offline stations to relay airport restriction information such as vendors, staffing and notam closures to all operating parties
• Serves as point of contact for all inquiries for the Ground Ops department via 24/7 phone line
• Confirm aircraft fuel operations, crew and passenger catering provisions, aircraft deicing services, passenger handling, and aircraft cabin services are in place according to standard operating procedures
• Track fuel services on passenger and cargo aircraft per station.
• Send updates to fuel supplier and into plane vendor of any schedule changes as needed.
• Track Approved Vendor List (AVL) to ensure compliance with fuel and deicing activities
• Assist in the initial set up and revisions of official documents provided to the designated vendors per charter and/or operation. Coordinates with vendors to ensure services are in place and rendered.
• Present valid General Declaration and Landing Rights form to U.S. Customs & Border Patrol to obtain approval as required on International flights.
• Present completed Aircraft Prior Permission Required form to Military Base Operation to obtain approval as required prior to date of operation.
• Maintain department’s database with information pertinent to General Declaration and Landing Rights filing.
• Assist in the coordination with main-line stations regarding supplies and stock levels required for flights/operations
• Support all other departments as needed
• Track Residual disinsection of all company aircraft to ensure country/regional compliance requirements are met
• Ensure Positive Launch items have been vetted and approved for all AMC operations
• Assist with setup for ADHOC operations such as diversions, ACMI offline, & SA offline
• Assist with crew base access procedures for applicable AMC stations
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees