Graphics and Forms Project Coordinator

City of Philadelphia • Philadelphia, PA

10h • $55,000 - $65,000 • Onsite

About The Position

This position will work together with existing staff to support the Department’s reporting, graphic and forms development needs. The position will report to the Communications and Outreach Manager and will help improve departmental communications with taxpayers.

Requirements

• Graphic design, UX/UI, and accessibility principles
• Strong organizational, communication, and planning skills
• Strong attention to detail, editing, proofreading, layout and design skills
• Knowledge of current trends in digital media/social media
• Ability to manage multiple projects and responsibilities
• Professional printing/publishing knowledge preferred
• Skill in using communication and graphic design software and tools
• Ability to be self-motivated
• Ability to be creative and have ingenuity when solving problems
• This role may require some nights and weekends to support events
• Bachelor’s Degree with experience in Marketing, Communications, Graphic Design, Media Studies, or related field
• At least two to four years of full-time professional experience (2-4 years of experience)
• Along with a resume and cover letter, candidates should submit 3 samples in pdf format.

Nice To Haves

• Professional printing/publishing knowledge preferred

Responsibilities

• Coordinate, create, and maintain annual tax forms, assistance application forms, and any other documents needed for departmental operations.
• Implement and maintain a document management system.
• Maintain and update forms to ensure compliance with regulatory requirements.
• Create and improve print materials like flyers, guides, and reports
• Create and support graphics for social media posts
• Support the creation of infographic white papers (in collaboration with the Policy and Research Teams)
• Support change management communications for the Department’s major initiatives
• Support the Department’s email campaigns and physical print letters/mailings as required
• Support and collaborate on Department campaigns such as Business taxes, Homestead Exemption, and EITC and CTC, as necessary
• Manage projects from concept to completion, meeting deadlines and coordinating with subject matter experts and stakeholders.
• Guide the creation of letters, forms, and other print materials created throughout the department to ensure they meet the readability and accessibility goals of the department.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level