Grants Specialist

Mid-Willamette Valley Community Action Agency•Salem, OR

1d•Onsite

About The Position

OUR MISSION: MID-WILLAMETTE VALLEY COMMUNITY ACTION AGENCY INVESTS IN PEOPLE AND THEIR FUTURES TO REDUCE THE IMPACTS OF POVERTY. The Grants Specialist oversees the implementation, enforcement and accuracy of procedures involved in financial grants management. The person in this position will maintain an accurate accounting and responsibility for the operations of grant administration and related accounting duties. This includes drawing funds for expense reimbursement and identifying eligible expenses to invoice, ensuring positive organizational cash flow required for operations. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE Associate's Degree in Accounting, with four or more years of clerical and/or accounting work experience; Bachelor's Degree in Business, Accounting, Finance or similar related field preferred, with previous clerical and/or accounting work experience. Equivalent combination of education and experience may be considered. CERTIFICATES, LICENSES, REGISTRATIONS Driver qualification status is not required for this position. Candidate must pass a comprehensive MWVCAA background screening prior to employment. Successful registration with the Central Background Registry of the Child Care Division. Candidate must pass pre-employment and random drug screenings. KNOWLEDGE, SKILLS AND ABILITIES Has strong GAAP foundation, including accrual accounting, revenue recognition, and grant accounting. Ability to communicate effectively and accurately follow instructions in both oral and written form. Stays highly organized with a regular follow-up routine to satisfy competing schedules and deadlines. Demonstrated proficiency in Microsoft Office (including Teams and Outlook) and database software. Demonstrated proficiency in non-profit finances and grants administration. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Prepares, records, and reviews all agency grant/contracts ensuring compliance with the funding guidelines, restrictions, budget and grant requirements. Completes invoices for timely grant payments/reimbursements. Provides accurate and timely financial reports, conducts grant research and analysis in partnership with Program Management. Prepares monthly, quarterly, and annual financial reports on a timely basis for grant managers in accordance with grant guidelines and established schedules. Meets and regularly communicates with Program Directors as needed to ensure proper tracking and adherence to budgets as they relate to financial statements. Ensures reports are accurate and expenses are coded to the correct grant/contract, documentation is adequate and all fiscal and grant guidelines are met. Initiates and tracks Agency requests for reimbursement on a timely schedule and as directed to assure optimum level of cash is available for organizational expenses. Follows through on direction from Agency Leadership, such as the CFO, Deputy Director and Executive Director to complete funding draws necessary to facilitate continued operations. Responds to inquiries from funders and staff by email, in person and over the phone. Assists auditors with obtaining documentation and answering questions. Supports Controller in preparation of the annual budget for all grants. Makes periodic budget projections to assure budget limitations are adhered to. Establishes and maintains cooperative relationships with both internal colleagues and external agency contacts. Consistent attendance and punctuality are required. Some overtime work may be expected to meet deadlines. Continuous professional development in the areas of financial record keeping and accounting principles and practices.

Requirements

Associate's Degree in Accounting, with four or more years of clerical and/or accounting work experience
Equivalent combination of education and experience may be considered.
Candidate must pass a comprehensive MWVCAA background screening prior to employment.
Successful registration with the Central Background Registry of the Child Care Division.
Candidate must pass pre-employment and random drug screenings.
Has strong GAAP foundation, including accrual accounting, revenue recognition, and grant accounting.
Ability to communicate effectively and accurately follow instructions in both oral and written form.
Stays highly organized with a regular follow-up routine to satisfy competing schedules and deadlines.
Demonstrated proficiency in Microsoft Office (including Teams and Outlook) and database software.
Demonstrated proficiency in non-profit finances and grants administration.

Nice To Haves

Bachelor's Degree in Business, Accounting, Finance or similar related field preferred, with previous clerical and/or accounting work experience.

Responsibilities

Prepares, records, and reviews all agency grant/contracts ensuring compliance with the funding guidelines, restrictions, budget and grant requirements.
Completes invoices for timely grant payments/reimbursements.
Provides accurate and timely financial reports, conducts grant research and analysis in partnership with Program Management.
Prepares monthly, quarterly, and annual financial reports on a timely basis for grant managers in accordance with grant guidelines and established schedules.
Meets and regularly communicates with Program Directors as needed to ensure proper tracking and adherence to budgets as they relate to financial statements.
Ensures reports are accurate and expenses are coded to the correct grant/contract, documentation is adequate and all fiscal and grant guidelines are met.
Initiates and tracks Agency requests for reimbursement on a timely schedule and as directed to assure optimum level of cash is available for organizational expenses.
Follows through on direction from Agency Leadership, such as the CFO, Deputy Director and Executive Director to complete funding draws necessary to facilitate continued operations.
Responds to inquiries from funders and staff by email, in person and over the phone.
Assists auditors with obtaining documentation and answering questions.
Supports Controller in preparation of the annual budget for all grants. Makes periodic budget projections to assure budget limitations are adhered to.
Establishes and maintains cooperative relationships with both internal colleagues and external agency contacts.
Consistent attendance and punctuality are required. Some overtime work may be expected to meet deadlines.
Continuous professional development in the areas of financial record keeping and accounting principles and practices.