Grants Specialist (Open Rank, Intermediate to Principal)

University of Colorado

58d•Hybrid

About The Position

The Associate Dean of Research and Graduate Studies is seeking two (2) Grants Specialists to work at the Anschutz Medical Campus in Aurora. The Grants Specialist is responsible for the pre- and post-award management of a portfolio of grants. These positions will provide essential grants management support to the school, the principal investigators, their designees, and other business units as required.

Requirements

Bachelor’s degree in public health, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
One (1) year of fiscal grants management post-award experience (Intermediate Level).
Two (2) years of fiscal grants management post-award experience (Senior Level).
Three (3) years of fiscal grants management post-award experience (Principal Level).
One (1) year of experience managing clinical trials fiscal support (Principal Level).
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally.
Advanced MS Excel skills including formulas and pivot tables.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Ability to handle sensitive matters that require discretion and confidentiality.
Knowledge of Compliance Administrative Support processes
Knowledge of fundamental accounting principles and practices.
Possesses knowledge base in grants and contracts administration and can apply that knowledge to the task or issue at hand. Interpretation of terms and conditions and ensuring the correct application of terms and conditions of research awards is essential.
Excellent organizational skills, ability to problem-solve, multi-task, and work independently.
Ability to work in a self-directed manner and to take appropriate initiative and work pro-actively with minimal direction.
Ability to support and encourage workplace diversity including ability to recognize opportunities to promote diversity within and outside the department, and active participation in campus diversity activities.
Ability to establish work priorities and follow through to ensure completion of activities.
Ability to identify and implement actions to improve existing processes, practices, and behaviors to achieve School objectives.
Proficiency in Microsoft Office, specifically Word, Teams, and Outlook with ability to develop professional correspondence, documents, spreadsheets, etc.

Nice To Haves

Experience with NIH grants and policies.
Experience with Clinical Trials budgets and human subjects research compliance (IRB, HSR, OnCore)
Experience with financial analysis and/or management.
Experience with University of Colorado systems, including: InfoEd electronic research administration and/or PeopleSoft HCM/Finance.

Responsibilities

Budget Monitoring & Forecasting - Tracks and monitors awards to prevent budget overruns, reallocates expenses as needed, and provides financial projections to faculty and stakeholders throughout the grant lifecycle.
Compliance & Reporting - Ensures adherence to grant regulations and sponsor requirements by preparing and submitting accurate financial and progress reports and maintaining documentation for audits and reviews.
Contract & Agreement Oversight - Reviews and interprets grant agreements and legal documents to ensure compliance with terms, and coordinates amendments or modifications as needed.
Pre-Award Grants Administration - Supports faculty in preparing and submitting grant proposals, including budget development, sponsor requirement analysis, and coordination with subcontractors. Manages electronic submissions and follow-ups, including JIT and RPPR processes.
Stakeholder Communication & Collaboration - Acts as the primary liaison for principal investigators, project teams, and funding agencies, providing guidance, and ensuring smooth communication throughout pre- and post-award phases.