GRANTS REIMBURSEMENT COORDINATOR

Arizona Department of Administration • Phoenix, AZ

1d • $19 - $27 • Onsite

About The Position

The Grant Reimbursement Coordinator will be responsible for providing mid-level
comprehensive management and financial oversight of grant awards. The incumbent
of this position will manage mitigation projects and their financial
reimbursements under State and Federal Hazard Mitigation Assistance (HMA)
programs. This position will also be assisting Emergency Management staff and
applicants in developing Hazard Mitigation Grant Program (HMGP) projects during
federally declared events, including Fire Management Assistance Grants (FMAG).
Actively participates in promoting a continuous improvement of workplace
culture, through the use of teamwork, root cause problem solving, standard
operating procedures, and review of performance metrics. Personally prepares for
any time (24/7) response and no-notice recall to the State or Alternate
Emergency Operations Center (SEOC) and / or Joint Field Office (JFO) during
disaster or exercise activations. Trains for specific SEOC positions and
performs duties as assigned through internal agency policy.

Requirements

• Knowledge of: Objectives, policies, legislation and regulations governing emergency preparedness management programs and systems.
• Knowledge of: Auditing and accounting methods and techniques.
• Knowledge of: Modern office and records management methodology and technology.
• Knowledge of: Principles and practices of organizational management and audit.
• Knowledge of: Basic mathematical computation.
• Skilled in: Presenting ideas and concepts orally and in writing.
• Skilled in: Examining accounting records and evaluating compliance for reimbursement given a set guidelines and regulations.
• Skilled in: Operating a personal computer and appropriate software.
• Skilled in: Operating various communication tools and software including Microsoft Office applications, Adobe Acrobat, Google Meets, and FEMA GO.
• Skilled in: Acting as a primary point of contact for inter-agency communications.
• Ability to: Listen effectively and take action based on communication received.
• Ability to: Work independently in a highly demanding environment and capable of handling tasks with varying deadlines.
• Ability to: Establish and maintain effective interpersonal relationships with coworkers, and applicants.
• Ability to: Multitask and manage time efficiently. Understand problems and limitations specific to natural and man-made disasters.
• Ability to: Maintain accurate and orderly records, including hard copy files and e-files.
• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In/Out State travel required.
• Individual is required to pass a criminal background investigation.

Nice To Haves

• Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described.
• Preference given to those with experience in FEMA's Hazard Mitigation Assistance (HMA) program, FEMA GO grant portal, and/or NEMIS grant portal.
• Preference given to those familiar with audit and review of financial documentation, P.O.s and procurement proceedings.

Responsibilities

• Manages Working with stakeholders to review grant application submissions and ensure all application documents are complete, accurate, and compliant with State and Federal eligibility criteria.
• Administering reimbursement of grants through maintenance of financial files and database records; verifying that records meet agency requirements.
• Attending training workshops to learn and maintain a working knowledge of State and Federal Public Assistance and HMA programs for assessing disaster effects. Hosting Hazard Mitigation workshops for key stakeholders.
• Performing final inspections and audits of completed projects through on-site visits, comparing completed work with approved SOW; reviewing sub-applicant provided cost documentation to insure the claimed costs are consistent with the work performed; preparing Final Inspection Reports (FIR) of completed work through on-site visits
• Performing interim inspections of work and progress through on-site visits. Comparing work-in-progress with approved Scope Of Work (SOW). Addressing SOW changes, financial changes, and amendments as necessary.
• Advise supervisors of grant program reporting issues, provide assistance and technical information to stakeholders, and explain grant program rules, regulations, policies, and procedures for financial audit purposes.
• Processing and uploading Quarterly Reports in eGrants and FEMA GO. Ensuring e-files and hard copies regarding project information are properly filed and updated per document retention requirements.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees