Grants Portfolio Coordinator - Public Health

State of Nebraska • Lincoln, NE

22h • $27

About The Position

DHHS Public Health Division is seeking a Grants Portfolio Coordinator to support effective grants management and help uphold federal compliance requirements across a diverse portfolio of Public Health grants, cooperative agreements, subawards, and related contracts. This position helps strengthen financial and programmatic accountability through subrecipient monitoring, desk reviews , technical assistance, follow-up corrective action, and development of monitoring tools and guidance. This position works collaboratively with Public Health program staff, subrecipients, contractors, and internal business partners to promote sound grants management practices and compliance with applicable grant terms and conditions, state and federal laws and regulations, and department policies and procedures. The position also supports program management through grant-related fiscal analysis, budget development support, payment tracking, risk assessment, audit response activities, and other portfolio support functions. Pay: $27.005 to start. $28.356 after successful completion of original probation.

Requirements

• Bachelor’s degree in grants management, business administration, public administration, accounting, budgeting, OR related fiscal field, and four years experience in grant management, contract administration, accounting, budgeting, OR other fiscal related areas of work.
• Additional years of experience in the area listed may substitute for the required education, on a year-for-year basis.

Nice To Haves

• Four or more years of experience in grants management, grant compliance, subrecipient monitoring, fiscal monitoring, auditing, accounting, budgeting, contract administration, or related public-sector compliance work.
• Bachelor’s degree in public administration, public finance, accounting, business administration, economics, law, grants management, or another related field.
• Training, certification, or continuing education in grants management, federal compliance, auditing, accounting, or related areas.
• Experience interpreting and applying federal regulations and grant requirements, especially 2 CFR 200, cost principles, subrecipient monitoring requirements, and audit-related expectations.
• Experience reviewing invoices, financial support, personnel documentation, contracts, subawards, or other fiscal records for allowability, allocability, reasonableness, and adequate support.
• Strong Microsoft Excel skills, including use of lookup functions, sorting and filtering, and pivot tables.
• Comfort using electronic recordkeeping, document management, and accounting systems.
• Strong analytical, writing, interpersonal, and communication skills.

Responsibilities

• Performing desk reviews and monitoring of DHHS subrecipients and supporting compliance and grants management activities across assigned Public Health grant portfolios.
• Perform financial and compliance monitoring of subrecipient invoices, expenditure support, and related documentation to assess alignment with grant terms and conditions, state and federal law, regulations, and department requirements.
• Identify, organize, and prioritize monitoring and compliance review projects with guidance from team leadership and the administrator of the Finance and Program Integrity unit.
• Provide consultation and technical assistance to DHHS staff, contractors, and subrecipients on grants management requirements, documentation expectations, cost allowability, financial monitoring, and interpretation of applicable laws, regulations, and award terms, including federal OMB Uniform Guidance (2 CFR 200), and other grant-specific requirements.
• Assist in the development, implementation, and follow-up of corrective action plans to address identified compliance concerns, documentation deficiencies, monitoring findings, or audit issues.
• Co-develop guidance, tools, procedures, and training resources to improve consistency and quality in monitoring activities across the division; help deliver training, webinars, and question-and-answer sessions for internal staff and external partners.
• Prepare summaries, findings, recommendations, and other written work products related to monitoring results, compliance risks, corrective actions, and process improvement opportunities.
• Maintain organized records of monitoring work, correspondence, documentation reviewed, and follow-up activities.
• Provide data and analytical support to program management for budget development, grant planning, and forecasting of personnel, operating, contractual, or other grant-related costs.
• Prepare and report on the status of grant activity, including subaward and contract activity, and assist with review and tracking of payments to subrecipients and vendors for compliance with agreement terms and accounting principles.
• Attend grant review meetings, update meetings, conference calls, and meetings with funders or other relevant partners.
• Assist with internal audits, Auditor of Public Accounts reviews, and federal or other external monitoring and audit activity by researching issues, compiling documentation, drafting responses, and helping track corrective actions.
• Complete special reports for division management regarding compliance trends, risk assessment, monitoring priorities, and corrective

Benefits

• We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life.
• Your paycheck is just part of your total compensation.
• For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level