Grants Payroll Billing Manager

Alternatives For Girls • Detroit, MI

2d

About The Position

The Grants, Payroll and Billing Manager is responsible for overseeing payroll processing and all grant-related financial activities for Alternatives for Girls (AFG), including grant reporting and billing. This role ensures accurate and timely payroll administration, proper allocation of personnel costs across funding sources, and full compliance with federal, state, and grantor requirements. The position serves as a key liaison between Finance, Human Resources, and Program teams to support operational effectiveness, financial integrity, and compliance.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field required
• Minimum of 3–5 years of experience, preferably in a nonprofit environment
• Experience with federal grants and Uniform Guidance strongly preferred
• Experience with grant billing and reporting required
• Knowledge of payroll systems such as ADP, Paylocity, or similar platforms
• Proficiency in accounting systems, preferably QuickBooks or similar ERP systems
• Strong understanding of internal controls and financial compliance
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Demonstrates strong integrity and accountability in financial management
• Ability to work collaboratively across departments
• Strong analytical and problem-solving skills
• Commitment to supporting a mission-driven organization
• Maintains confidentiality and exercises sound judgment
• Ability to perform essential job functions in an office setting, including extended periods of computer use.

Responsibilities

• Oversee and process biweekly payroll in coordination with Human Resources and third-party payroll providers
• Ensure accuracy of payroll data, including wages, benefits, deductions, and allocations
• Maintain compliance with federal and state payroll regulations, including tax filings and reporting
• Oversee all grant-related financial activities, including reporting and billing
• Prepare and submit grant billings and reimbursement requests in a timely and accurate manner
• Monitor and track payroll allocations across multiple grants and funding sources
• Ensure personnel costs are allocated in accordance with grant agreements and approved budgets
• Prepare and review grant financial reports for internal and external stakeholders
• Ensure compliance with Uniform Guidance and other grantor requirements related to allowable costs
• Maintain documentation to support payroll allocations, grant reporting, and billing
• Support annual audit and Single Audit processes
• Ensure adherence to internal controls related to payroll and grant compliance
• Maintain organized and audit-ready records for payroll, grant reporting, and billing
• Assist in implementing and improving policies and procedures related to payroll and grants
• Work closely with Human Resources on employee data, benefits, and payroll changes
• Partner with program staff to ensure proper coding and understanding of grant-funded positions
• Provide training and guidance to staff on payroll and grant-related processes
• Support continuous improvement of financial systems and processes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees