Grants Manager

Regional Food Bank of Northeastern NY • Albany, NY

6d

About The Position

The Grants Manager is responsible for the day-to-day administration, management, and meticulous tracking of the F ood B ank's diverse portfolio of public and private grants. This pivotal role supports the full grant lifecycle -from prospecting and proposal submission through compliance, reporting, and funder relationship management-working collaboratively with the Senior Director of Grants, VP of Institutional Giving, the Finance and Programs Teams. The ideal candidate is detail-oriented, experienced in grant administration, and thrives in a dynamic, deadline-driven nonprofit environment.

Requirements

• Bachelor's degree or equivalent experience is
• 3-5 years of relevant experience in grant management, administration, or nonprofit development ( direct experience with Federal and NY State is a strong plus )
• Demonstrated experience preparing, writing, or contributing to grant applications and reports
• Strong track record of managing grant documentation, meeting deadlines, and maintaining organization across multiple projects
• Excellent written and verbal communication skills
• High proficiency in Microsoft Office with intermediate experience in Excel
• Ability to work independently and collaboratively with cross-departmental teams to align funding and organizational priorities and Attention to detail , flexib ility , and a bility to manage competing priorities in a mission-driven environment.

Nice To Haves

• experience with Monday.com and RE NXT software preferred

Responsibilities

• Manage Compliance & Deadlines: Coordinate the daily management of all grant activity, including tracking periods of performance, reporting obligations, and ensuring timely , high-quality submissions
• Application Preparation: Prepare, submit , and track grant applications and documentation under the direction of the VP of Institutional Giving
• Financial Administration: Work hand-in-hand with the Finance Team to ensure timely , accurate budget tracking, expenditure monitoring, drawdowns, and strict compliance with grant terms
• Data & Reporting: Collaborate with the Programs Team to gather outcome data, success stories, and essential materials for effective funder reporting
• Documentation & Systems: Maintain up-to-date grant records and supporting documentation within the organization's grants management system
• Funder Stewardship: Steward relationships with funding agencies by assisting with scheduled reports, site visits, and communications to demonstrate programmatic impact and responsible fund usage
• Prospecting Support: Assist in researching new funding opportunities and contribute to funder outreach as directed by the VP of Institutional Givin Compliance Expertise: Stay informed of funding trends and compliance requirements, particularly for Federal, NY State, and local government grants.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level