Grants Management Specialist II

State of Vermont • Calais, VT

1d • Onsite

About The Position

The Agency of Education (AOE) is seeking a detail-oriented and proactive professional to serve as a Grant Management Specialist II. This position supports the coordination and management of federal education grants, requiring strong project management skills, the ability to work independently, and a solid understanding of core program requirements. Key responsibilities include overseeing key phases of the federal grant cycle, organizing monitoring of local education agencies (LEAs), reviewing grant applications, managing waiver processes, coordinating professional development events, and enhancing grant management systems. This role is vital to ensuring compliance and the effective administration of federally funded education programs.

Requirements

• Bachelor’s degree or higher in business management, accounting, public administration, or related field AND three (3) or more years of experience with managing grants, public administration, or related field
• OR Five (5) or more years of experience with managing grants, public administration, or related field
• OR One year (1) or more of experience as a Grants Management Specialist I

Responsibilities

• Coordinates the essential grants management related tasks for various education programs
• Operationalizes the work in coordination with the annual grant cycle, federal and state timelines
• Develops systems for consistent procedural implementation
• Reviews and improves processes for efficiency and accuracy and maintains proper documentation for compliance
• Project manages monitoring tasks
• Develops and maintains a timeline for monitoring LEAs through a comprehensive approach that includes official monitoring reviews, application assessments, data collections, and professional training
• Coordinates and participates in the comprehensive and focused monitoring process
• Creates resources such as templates and guides to help LEAs effectively achieve and maintain compliance with complex federal and state requirements
• Acts as main point of contact for specific projects and grants management tasks
• Develops timelines, checkpoints, and reminders for the field, builds reporting tools, and performs data entry for complex reports
• Coordinates numerous professional development trainings for LEA staff, organizing all logistical details and event planning of these trainings (both virtual and in-person)
• Strategically plans trainings throughout the grant cycle for a coordinated approach to technical assistance
• Provides administrative and technical support before and during event to troubleshoot issues as they arise
• Participates in the grant application review ensuring completion and compliance with requirements
• Ensures timely review of applications by evaluating submissions quickly and moving application through the sequential process
• Cross trained to fill in for team members to support the review of applications during extended absences
• Coordinates various federal program waivers
• Must understand federal statutory requirements and waiver eligibility
• Serves on review committees as a reviewer
• Coordinates the timely processing of all waivers, maintains documentation and follows up with LEAs
• Participates in the development, revision and testing of information collection tools, databases and grant management software applications for optimal planning and operation of the CFP application and other technology platforms essential to the oversight of grant programs

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 11 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level