Grants & Financial Manager

University of Washington•Seattle, WA

17h•$78,000 - $90,000

About The Position

Are you passionate about environmental issues? Are you looking for a career that utilizes your grants/financial/budgets experience in the service of a world where people and our planet thrive? Apply today to be EarthLab’s next Grants and Financial Manager! EarthLab is a visionary institute that pushes boundaries to address our most pressing environmental challenges, with a focus on climate justice and action. EarthLab has complex funding with over 50 sponsored awards (grants), state funding, private foundation funding, and individual support. These funds support the projects of EarthLab’s member organizations and EarthLab central operations. The Grants and Financial Manager will manage grant and non-grant funding sources and assist the team with business processes related to administrative operations for EarthLab, reporting to the Administrator.

Requirements

A bachelor’s degree in business, financial management or a related field
At least three years’ experience in financial management
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license /certification/ registration.
Experience with pre-award and post-award budget development and management
Experience creating and managing financial spreadsheets and reports
Exquisite attention to detail
Ability to work efficiently and effectively in a fast-paced, challenging, team environment
Excellent written and oral communication skills
Strong research and analytical skills
Proactive, self-directed, reliable, and with strong initiative
Advanced Excel/Google Sheets skills
Maintains a strong orientation toward providing excellent customer service

Nice To Haves

Familiarity and understanding of University of Washington budgetary policies and procedures and federal grant and contract policies and procedures.
Experience using UW systems including Workday, SAGE, Grant and Contract Accounting software or experience with other complex financial systems with in an academic or enterprise setting
Demonstrated experience in innovation re : administrative systems, partnerships, etc.
Excellent knowledge of Microsoft Office Suite software, including Outlook and PowerPoint and Google Drive products.
Experience in an academic setting.
Project management skills.

Responsibilities

Manage and improve the standard procedures and templates for non-grant funds, contract proposals and other tasks related to financial management for EarthLab and its member organizations
Provide financial information, advice, and guidance to principal investigators (PIs) or project leads related to budgetary matters
Represent EarthLab with Office of Sponsored Programs (OSP), Grants and Contract Accounting (GCA), and other university departments
Manage grants and contracts from pre-award issues through closings, including completing and submitting all required financial reports
Create and maintain standardized monthly reporting for all EarthLab grants
Identify , investigate, and resolve problems related to research grants and contracts at various levels of the university and with external sponsors
Be the technical expert on grant, contract and financial administration for EarthLab principal investigators and other research staff, providing direct consultation and advice to the Executive Director and Administrator, and EarthLab leadership team, as needed
Consult with PIs and staff concerning payroll, compliance, supplements and extensions, reporting requirements, and closing issues, and alert them to any concerns
Ensure that university Grant and Contract Certification Reports and Cost Share reports are completed and signed in a timely manner
Ensure grant acquisitions and expenditures are in compliance with UW and federal requirements and in compliance with audit requirements
Maintain and improve procedures to ensure efficiency in all the above
Maintain financial modeling for all EarthLab resources and partner with the Executive Director and the Administrator in the management and planning for financial resource utilization and future needs to ensure the success of EarthLab
Oversee the maintenance of salary spreadsheets for EarthLab staff, working with the Administrator and EarthLab managers to coordinate the salary distribution projections
Working with the Administrator, forecast fiscal needs/commitments; develop long-term planning documents; participate in the planning of new programs by conducting analyses of unit needs and resources
Partner with the Administrator to respond to Member Organization staff requests for the hiring of personnel
Create policies and procedures to ensure all University deadlines are kept for financial management and budget creation
Serve as a backup to the Administrator and others on the F&A Team when leave is taken
Design and implement a comprehensive summary report for EarthLab of all awarded grants, contracts, and other funded projects containing information needed to accurately manage them (e.g., sponsor data, performance period, type of award, budget information, deliverables, spending authority, etc.).
Oversee the maintenance of this system.
Maintain and improve research grant and other financial administrative systems/spreadsheets
Develop, manage, and maintain electronic file systems for routine documents, confidential and non-confidential materials
Perform related duties as