Grants Finance Manager

Center for Youth Services•Rochester, NY

1d•$32 - $34

About The Position

The Grants Finance Manager plays a critical role in the financial stewardship of The Center's grant-funded programs. This position is responsible for ensuring accurate financial tracking, reporting, and compliance of government and private grants. The ideal candidate will have strong knowledge of grant budgeting, reporting requirements, fund accounting, and nonprofit finance regulations. This role works closely with program managers, development staff, and external funders to ensure fiscal accountability and transparency across all grant-funded activities.

Requirements

Bachelor's degree in accounting, Finance, or related field.
4+ years of experience in nonprofit accounting, with a strong focus on grants management.
Solid understanding of fund accounting and grant compliance (e.g., federal OMB Uniform Guidance).
Proficient in accounting software; Quickbooks and Excel.
Strong analytical, organizational, and problem-solving skills.
Excellent communication and interpersonal skills, with the ability to work cross-functionally.
Attention to detail and commitment to data integrity.
Must have access to a vehicle and possess a valid Driver's license with a driving record acceptable to our insurance carrier. In addition, must have the following automobile insurance: $100,000 per person/$300,000 per accident Bodily Injury and $50,000 Property Damage.

Nice To Haves

Experience with federally funded grants (e.g., HUD, DOE, HHS).
Experience supporting program staff in budget management and compliance.

Responsibilities

Grants Management & Compliance Develop, monitor, and manage grant budgets in coordination with program and development staff.
Track grant expenditures to ensure alignment with approved budgets and funding restrictions.
Maintain detailed grant files and documentation to ensure audit readiness and compliance.
Coordinate with program staff to ensure appropriate use of funds and timely project spending.
Review grant agreements to extract and implement financial and compliance requirements.
Financial Reporting Prepare and submit timely and accurate financial reports to funders (monthly, quarterly, annually, or as required). (Examples: OASAS CBR/CFR, HHS, HUD)
Support monthly close process to ensure proper coding and allocation of grant-related revenues and expenses by overseeing, tracking, and analyzing day-to-day accounting operations.
Oversee, track and analyze the Agency's Administration Costs monthly.
Prepare and submit the Annual Indirect Cost Rate Proposal.
Oversee and track Fixed Assets, Depreciation and Amortization Schedules.
Review grant accounts and deferred revenue balances regularly.
Review/Approve purchasing requests, check request and invoices to ensure spending aligns with the budgets and funding before submission to Director Finance.
Assist with the preparation of the annual audit and serve as a point of contact for grant-related audit requests.
Budgeting & Forecasting Participate in the annual organizational budgeting process, with a focus on grant-funded activities.
Assist in the development of proposal budgets for new grant applications.
Provide forecasts and variance analysis for grant-funded projects.
Internal Controls & Systems Ensure adherence to GAAP, federal and state regulations (e.g., Uniform Guidance), and organizational policies.
Recommend and implement improvements to grant-related financial systems, procedures, and controls.
Maintain up-to-date knowledge of financial regulations and best practices in nonprofit grants management.