GRANTS COORDINATOR

Arizona Department of Administration • Phoenix, AZ

22h • $30 • Onsite

About The Position

The position is responsible for assisting the Chief Finance Officer in the
execution to include draws, payments and reconciliation, monitoring and
reporting of federal funds. The position must maintain technical proficiency in
federal and state regulations and guidance and develop processes that ensure the
agency's compliance. Assists agency and local government program managers with
budget development and execution. Conducts financial monitoring and addresses
documentation and process shortfalls. Correspond with federal cognizant agents
to address financial monitoring inquiries that cannot be resolved at the agency
level. Conducts on-site monitoring visits, performs internal audit functions and
makes determinations as to the adequacy of supporting documentation and
processes. Develops and provides training to program and local government
personnel. Develops, submits and disseminates various internal and external
financial reports. Actively participates in promoting a continuous improvement
workplace culture, through the use of teamwork, root cause problem solving,
standard operating procedures, and review of performance metrics.

Requirements

• Knowledge of: • Budget development and execution • Fiscal management • Applicable OMB Circulars and Code of Federal Regulations (CFRs) • Cash Management Improvement Act • Catalog of Federal Domestic Assistance • Federal grants management • Arizona Financial Information System (AZ360) and the State General Accounting Office (GAO) directives and technical bulletins • The State of Arizona Accounting Manual (SAAM) • Grant documentation requirements • Computerized spreadsheet applications
• Skilled in: • Microsoft Office • Problem analysis and resolution • Analysis and interpretation of financial data
• Ability to: • Communicate effectively verbally and in writing • Organize, prioritize, and manage multiple priorities concurrently • Develop and maintain inter-personal relationships
• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
• In/out of State travel required
• Individuals are required to pass a criminal background investigation
• Must be a US citizen
• Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining/maintaining a Common Access Card (CAC) within one year of hire.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor’s degree in business or accounting. Experience in accounting, budgeting, and grants management. The preferred candidate should have any combination of experience, education, and training that meets the knowledge, skills, and abilities.

Responsibilities

• Develop and update cash flow projections for federal grants that maintain sufficient cash flow to meet financial requirements and maintain compliance with federal and state cash management restrictions.
• Perform all draws and necessary payments as well as meet all reporting requirements of eCivis, PARS, PMS, FEMAGO and any other federal or state reporting systems as well as close federal grants in compliance with federal and state regulations and guidelines.
• Organize, validate and process sub-recipient grant applications and reimbursement requests. Includes maintaining sub-recipient files that comply with federal and state audit requirements.
• Establish and implement processes that provide financial oversight of sub-recipients. Processes must ensure the agency's compliance with federal and state regulations and guidance.
• Maintain technical proficiency and provide technical guidance to agency program managers, staff and sub-recipients.
• Review and validate sub-recipient processes and documentation through conducting desk reviews and on-site monitoring visits.
• Assist in the development of the agency's annual state budget submission and consolidated ledger of information on federal funds.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees