Grants & Contracts Manager

Low Income Housing Institute•Seattle, WA

2d•$70,000 - $82,000•Onsite

About The Position

This management-level position will be part of the Special Projects Department and will be responsible for overseeing and administering grants, contracts, and partner funding relationships. The role focuses on enhancing administrative, financial, and reporting functions across LIHI’s key business areas, including affordable housing, tiny houses, shelters, and services. The position will play a vital role in improving internal communication, streamlining processes, and optimizing performance. As the Grants & Contracts Manager, you will be hands-on in managing administrative tasks, compliance, financial administration, and accounting for housing and supportive services programs and grant awards. This includes reporting, analysis, reconciliations, schedules, and financial management. The ideal candidate will have a background in business, planning, administrative grants, be proactive, assertive, and communicative. This candidate should possess excellent leadership skills to drive improvements across the organization.

Requirements

Bachelors or Masters degree in Business Administration, Planning, Organizational Management, or related field
A minimum of five years of relevant work experience is desired.
Ability to supervise staff.
1 – 3 years of grant management experience related to human services, housing and property management preferred.
Excellent organizational and communication skills, effectively collaborating with team members and funders.
High proficiency knowledge with software, including: Salesforce, Zoom Grants, Monday.com, SAP etc. basic accounting, and/or property management.
Able to collect and synthesize data, prepare reports, engage in critical thinking, and make recommendations to management.
Experience with social services program reports, fund accounting, government funds, grants, compliance, and financial reports.
Ability to collaborate and work with diverse populations.
Able to read, write and communicate in English
Must pass criminal background checks and drug screening
Must pass motor vehicle/driving record checks

Responsibilities

Maintain and organize grant funds and documents with attention to detail, including organizing files, tracking deadlines, and ensuring all necessary documentation is complete and up to date.
Track payments and invoices for grants and contracts, ensuring accurate and timely processing.
Interface with government agencies, funders, vendors, program staff, and finance team members to resolve any payment-related issues or discrepancies.
Collaborate with departments to improve communication, workflow, budgeting, and reporting processes and performance.
Prepare comprehensive financial reports as needed, providing insights into budget utilization, expenditure patterns, and financial performance. Analyze data and identify trends or areas of concern, offering recommendations for improvement.
Ensure compliance with all grant proposal requirements and manage grant documentation accurately.
Collaborate closely with program staff to track program expenses, ensuring financial accountability and alignment with grant requirements. Assist in developing program budgets, provide guidance on budget planning, expenditure tracking, and financial decision-making as needed.
Assist with special projects, system implementations, grant-related audits, and maintaining existing program database platforms.
Communicate with external stakeholders to ensure grant compliance and resolve issues.
Stay updated on grant regulations, reporting requirements, and best practices in grant administration. Proactively identify changes or updates that may impact grant management processes and adapt accordingly.
Engage with assigned training and comply with training deadlines
Utilize PPE Equipment and follow PPE protocols
Other job duties as assigned.