Grants & Contracts Specialist
About The Position
The Grants and Contracts Specialist plays a critical role in this mission by ensuring partner agencies are funded accurately and on time, enabling them to deliver essential HIV prevention, care, housing, and support services. This position combines subcontractor accounts payable processing with oversight of a small grants portfolio, offering both hands-on financial responsibility and significant opportunities for professional growth. This role is ideal for a detail-oriented professional who is eager to learn and comfortable balancing strict compliance requirements with collaborative relationship management.
Requirements
- Bachelor’s degree in Finance, Accounting, or a related field OR equivalent relevant professional experience.
- 1+ years of accounting or financial administrative experience.
- 1+ years of experience with intermediate Excel (specifically VLOOKUPs, pivot tables, and financial reporting).
Nice To Haves
- Prior experience with financial software (Blackbaud Financial Edge highly preferred).
- Experience managing government-funded grants and/or complex contracts.
Responsibilities
- Review and process subcontractor reimbursement requests for accuracy, adherence to timelines, and compliance.
- Prepare monthly vouchers, accounting worksheets, and all related financial documentation.
- Track and distribute subcontractor agreements and amendments.
- Provide technical assistance to subrecipients regarding reimbursement requests and financial reporting.
- Prepare audit confirmation letters and assist with fiscal reporting for grant close-outs.
- Monitor grant expenditures and support quarterly expenditure reviews.
- Participate in subcontractor renewal activities, including budget preparation and funder site visit support.
- Maintain an accurate inventory of client incentives.
- Manage a designated portfolio of grants to build expertise in end-to-end portfolio management.
- Collaborate closely with internal teams to ensure accurate financial tracking and total regulatory compliance.
- Contribute to agency-wide initiatives and events (e.g., Annual Meeting, AIDS Run & Walk).
- Maintain strict confidentiality and protect sensitive organizational and client information.
Benefits
- Competitive medical, dental, and vision
- 401(k) with employer match
- generous PTO
- dedicated professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
