Grants & Contract Manager/Specialist

University of Washington Medical Center • Seattle, WA

11d • $70,008 - $101,448 • Remote

About The Position

UW’s Department of Surgery has an exciting opportunity for a Grants and Contract Manager/Specialist, which is part of UW School of Medicine’s Department of Surgery. The Grants and Contract Manager/Specialist manages post-award administration of a portfolio of grant and contact projects and management of budgets and financial aspects of the grants. As an integral member of the team, the Grants Manager collaborates/works with faculty and staff to provide Post Award Administration (75%), Administrations (15%) AND Pre-Award Administration (10%). The successful candidate will be skilled at having a thorough understanding of grant management, in accordance with all applicable rules and regulations, and be able to effectively communicate with principal investigators (PIs), program managers, finance staff and sponsors. Our Mission and How This Position Contributes to the Department of Surgery and the University: Research is a critical part of the University’s mission. With over $500 million in research funding in the School of Medicine, alone, it is important that each area of the SoM, not only do the research work, but that research is carefully administered. The Department of Surgery conducts research in all areas/disciplines of the department. The department’s research has produced game-changing research, including, clinical trials on “heart in a box,” as well as whether appendicitis can be successfully treated with medication, rather than surgery. The Grants Manager is responsible for the post-award financial management of awards received and proposals submitted by the divisions of Cardiothoracic Surgery, Plastic Surgery, Vascular Surgery and Transplant Surgery in the Department of Surgery. The Grants Manager will work as part of the Department of Surgery’s centralized grant administration team to ensure compliance with all aspects of grant management. This position reports to the Assistant Director of Finance and Research Administration. The Department of Surgery is among the largest clinical departments within the School of Medicine, and its strategic and financial impact on UW Medicine are disproportionately greater than the size of the department. The department has grown substantially over the last 3-4 years, by about 25% -- and we continue to appropriately, but rapidly, add faculty, programs, and staff. As of January 2025, the department composition is 151 paid professorial track academic faculty located at all the UW clinical sites; 161 clinical faculty located throughout the community and WWAMI region; Four (4) ACGME residency programs (General Surgery, Plastic Surgery, Cardiothoracic Surgery and Vascular Surgery) with 107 residents in these four programs. 20 ACGME and research fellowships; 150 administrative and research staff, and has approximately a $100 million annual department operating budget. More information about the Department of Surgery can be found at https://uwsurgery.org/. All staff in the Department of Surgery are asked to demonstrate and develop the following core competencies: Quality Focus: strives to deliver the best possible service and results and continuously seeks opportunities for improvement. Key attributes: accuracy, customer service, continuous improvement, problem solving, and self-development Planning & Organization: completes work in a timely, efficient, and resourceful manner Key attributes: priority setting, efficiency, resourcefulness, adaptability and flexibility, organizational awareness, and initiative Teamwork & Relationship Building: builds and fosters positive working relationships with others to achieve shared objectives. Key attributes: collaboration, communication, emotional intelligence, recognition, and accountability, and integrity Equity, Diversity, and Inclusion: values and honors diverse experiences and perspectives, strives to create welcoming and respectful work environments including dismantling structures of oppression, promotes and contributes to a culture of access, opportunity, and justice. Key attributes: respect, cultural humility, inclusiveness, advocacy, and commitment

Requirements

• Bachelor’s degree in business, finance, healthcare administration, accounting, or other similar.
• Minimum 3 years of experience in finance, accounting or research administration.
• Must demonstrate excellent written and oral communication skills.
• Proficiency in MS Office (Word, Excel, and Outlook).
• Demonstrated ability to work with faculty and senior staff on major projects with minimal supervision.
• Demonstrated ability to be well-organized, accurate, detail oriented, customer service oriented, a team-player, flexible and resourceful

Nice To Haves

• 3 -4 years’ experience academic research administration
• Prior experience with UW systems and databases, specifically SAGE, Workday and MyFD as well as eRA Commons

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees