Grants & Compliance Specialist (Non-Profit)

Legal Aid of Southeastern Pennsylvania • Norristown, PA

25d • Hybrid

About The Position

Legal Aid of Southeastern PA (“LASP”) seeks a Grants and Compliance Specialist (“GCS”). LASP is a non-profit provider of civil legal services serving individuals with low incomes in Bucks, Chester, Delaware and Montgomery counties. Under the direction of LASP’s Director for Operations, the GCS will manage LASP's performance and compliance with federal, state and local grants and contracts to ensure LASP adheres to all terms and conditions. The GCS will ensure deadlines are met, generate data using existing reports in LASP's case management system, create new reports as needed, recommend system and process changes to improve compliance, collaborate with LASP’s fiscal and development teams, attorneys and staff, and serve as a key point of contact for external funding sources. The position is full-time and is based in Norristown. Staff currently work on a hybrid basis. Staff are expected to perform in-office and remote work.

Requirements

• Bachelor's degree and at least 3 years' experience or an equivalent combination of education and experience is required.
• Understanding process evaluation and review.
• Excellent organization, written and oral communication skills, interpersonal skills, with an emphasis on initiative, knowledge sharing and decision making; and strong adherence to ethical standards.
• Strong analytical, systemic and problem-solving skills, including the ability to work on multiple projects simultaneously and in teams or effectively work independently.
• Proficiency in Microsoft Office products (Excel, Word, PowerPoint); advanced knowledge of Microsoft Excel functionalities (i.e., pivot tables, Vlookup, etc.)
• Previous experience using databases including creating/writing reports, extracting large data sets, and using data to compile reports.

Nice To Haves

• Previous project management experience in a non-profit setting preferred.
• Priority will be given to candidates that have previous finance/accounting experience, an accounting degree, and/or a JD.

Responsibilities

• Maintain compliance with grants and contracts with up-to-date and detailed grant records and files using an online database and ensure that grant reporting requirements and deadlines are met;
• Manage logistics for monitoring visits and compliance reviews by major funders, including the Legal Services Corporation and the Pennsylvania Legal Aid Network, which will include scheduling meetings, preparing information, and gathering documents;
• Utilize and develop LASP's case management software, LegalServer, to monitor and track grant performance and associated deliverables, support billing, and obtain data for grant reports;
• Compile qualitative and quantitative data for various funding projects. Conduct meetings with LASP staff and external partners/funders to garner information to be incorporated into proposals, letters of intent, reports, and other required grant documents;
• Assist in the development, completion, and submission of grant/contract proposals and reports, as required on a monthly, quarterly, annual or other period mandated in grants and contracts;
• Prepare and disseminate reports to LASP managing attorneys to track compliance with grant requirements;
• Assist in identifying and responding to compliance problems, which may include implementing new processes or systems, preparing additional materials for attorneys, and communicating one-to-one with attorneys;
• Develop materials and present training to staff on grant and compliance-related issues;
• Organize and maintain electronic and hard copy files of all grants submitted and received which will include requisite program data;
• As assigned, assist in preparing proposals, which may involve research, writing, attending meetings, and managing supplemental data and materials;
• Maintain internal calendars for submission of invoices, interim and final reports, and other key dates in contract and grant cycles; communicate with development, finance and program staff as necessary;
• Prioritize duties and manage multiple projects in a timely manner to ensure deadlines are met;
• Serve as a liaison for the program with internal and external stakeholders to establish and maintain productive working relationships for LASP;
• Perform other duties as assigned.

Benefits

• Excellent benefits, including a 401K retirement plan with generous employer contributions, health insurance option in which 100% of premium costs are provided, ancillary benefits, and generous leave provisions, including paid holidays, floating holidays, personal leave, vacation, sick, and parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees