Grants Compliance Manager

URBAN LEAGUE OF ROCHESTER NY INC•City of Rochester, NY

10d

About The Position

The Grants Compliance Manager ensures the Urban League of Rochester maintains strong internal controls, clear processes, and consistent compliance practices for all grants and contracts. This role serves as the policy and process owner, maintaining the playbook, checklists, and templates for compliance activities. The focus of this position is to ensure that financial, programmatic, and administrative requirements of all grants are followed, and that the organization remains audit-ready at all times.

Requirements

Bachelor’s degree in accounting, finance, business administration, public administration, or related field
Minimum of three years of experience in nonprofit finance, auditing, grants compliance, or related roles
Working knowledge of 2 CFR 200 (allowability, allocability, reasonableness)
Familiarity with federal, state, and private grant regulations
Strong Excel skills (including pivots and lookups) and comfort with grant billing portals
Strong analytical, organizational, and documentation skills
Ability to interpret and apply complex funder rules
Effective communication and training skills
Ability to manage multiple deadlines and maintain consistency across programs

Nice To Haves

Prior experience conducting internal audits or compliance reviews is preferred

Responsibilities

Serve as the owner of compliance policies and processes: maintain playbooks, checklists, and templates.
Conduct monthly spot checks/internal testing of payroll allocations, timesheets, procurement (three-bid process), subrecipient monitoring, and documentation sufficiency.
Maintain and monitor a Compliance Calendar for reporting deadlines, monitoring visits, and single-audit PBCs.
Track compliance issues and findings, ensuring corrective actions are implemented and closed.
Prepare and maintain audit-ready files by award and coordinate PBCs with auditors and monitors.
Review grant files to ensure completeness, accuracy, and alignment with funder requirements.
Ensure timely and accurate reporting to funders in coordination with program directors and finance staff.
Work with program directors to ensure proper documentation collection and maintenance.
Review payroll allocation reports for accuracy, allowability, and proper documentation.
Provide staff training on compliance expectations, documentation requirements, and reporting procedures.
Support process improvements that strengthen internal controls, consistency, and accountability.
Partner with the Grants Accounting/Billing team to align compliance findings with grant billing and revenue reporting.
Communicate compliance expectations clearly to program and administrative staff.