Grants and Procurement Manager

Community Family Advocates•Pittsburgh, PA

4d•Hybrid

About The Position

The Grants and Procurement Manager leads grant management and procurement in collaboration with teams across DHS. This includes implementing a centralized system for coordination of federal/state/local grants across the full life cycle – from opportunity identification through post award compliance; and designing solicitations (RFI/RFQ/RFP) to procure services funded by DHS.

Requirements

Education: Bachelor’s degree in Public Administration, Business, Finance, Policy, or related field.
Experience: 7+ years of progressively responsible experience in government or nonprofit grants management and procurement/contracting, including:
Leading competitive solicitations and contract negotiations for service providers.
Managing federal/state grants (pre- and post-award) with compliance to 2 CFR Part 200.
Supervising staff and managing cross-functional projects.
Skills:
Strong writing (RFPs, grant narratives, policies) and analysis (cost/price, budget, KPIs) skills
Proficiency with common procurement and grants applications
Advanced Excel and data visualization; familiarity as end user of Tableau, Power BI or similar

Nice To Haves

Graduate degree: MPA, MBA, MS in Public Policy/Administration, or related.
Certifications in grants management, public procurement, or project management.
Experience with human services procurement and community-based provider networks.
Familiarity with Uniform Guidance (2 CFR 200.317–200.327), state/local procurement statutes, HIPAA/PHI safeguards, and common agency financial controls.

Responsibilities

Grants Lifecycle (Pre- & Post-Award)
Opportunity Strategy: Scan and prioritize funding opportunities (e.g., HHS, HUD, DOJ, SAMHSA, foundations, etc.), facilitate go/no-go decisions, and align proposals to strategic plans and equity goals.
Proposal Development: In collaboration with programmatic and finance teams, coordinate application components such as narrative, budget, match, staffing, and partnerships; ensure compliance with funder requirements; oversee approvals and timely submissions.
Award Set-Up, Compliance & Reporting: Ensure accurate and effective handoff to Financial and Programmatic units for grant implementation; establish controls for post-award compliance, including the timely submission of reports, amendments and budget revisions.
Closeout: Coordinate final reporting, internal award close-out, and document archiving.
Procurement (Pre-Award)
Planning: Translate program needs into well-structured scopes of work (SOW) and performance metrics; conduct market research; develop communications and marketing plan.
Solicitations: Design RFIs/RFQs/RFPs; manage proposer communications; conduct pre-proposal conferences; ensure transparent, equitable processes.
Evaluation & Award: Lead the development of scoring rubrics and review panels; recommend awards; manage executive approvals; ensure accurate and effective hand off to unit(s) responsible for contract administration.
Supplier Diversity & Equity: Implement strategies to remove barriers for community-based organizations; track equity metrics.
Controls, Policy, and Risk Management
Compliance: Maintain and enforce policies aligned with Uniform Guidance (2 CFR 200.317–200.327), state/local procurement statutes, HIPAA/PHI safeguards (as applicable), and agency financial controls.
Data Integrity: Maintain accurate procurement and grant records in organizational systems; participate in and contribute to monitoring and audits of DHS as needed.
Policy, Training & Guidance: Develop templates, procedures, and training for staff; serve as subject-matter expert for grants and procurement best practices.
Leadership & Collaboration
Stakeholder Partnership: Work closely with program, budget/finance, legal/contracting, IT, and community partners; foster clarity, responsiveness, and accountability.
Continuous Improvement: Use data to drive improvements in cycle times, vendor/provider performance, cost savings, and equity outcomes.