Grants and Compliance Consultant (Contractual)

PIERCE MONROE & ASSOC LLC•Detroit, MI

1d•Remote

About The Position

Primary Responsibilities: • Review grants, cooperative agreements, and/or interagency agreements activities related to the initiation, administration, and/or lead end-to-end grant closeout activities, including resolving outstanding balance, ensuring expenditures are properly classified, and confirming financial and programmatic completion, cooperative agreements, and/or interagency agreements (IAGs), including responsibility for monitoring performance. • Experience with grant reporting, reimbursements, budgeting, and compliance • Main duties include: Tracking Compliance Reporting Requirements Project Management External Reporting to Government Agencies Management of the Reporting Calendar Management of the Compliance Reporting Archive Oversee and coordinate as needed to process payments, resolve payment, coding, and invoice issues in real time, including escalation as needed Other duties may include: • Monitor the compliance of grant recipient departments to ensure general and specific requirements of the grant are adhered to which may include traveling to sub-recipients • Monitor funded awards and projects to confirm objectives, deliverables and award requirements are met timely • Monitor funded projects to prevent over-expenditure of funds, audit disallowance and ensure awards are fully expended • Monitor prime and sub-recipient activity for grant compliance • Evaluate grant expenditure agreements for proper differentiation between sub-grantees or contractors • Partner with initiating and operating award owners to evaluate and monitor statements of work and Project Plans • Monitor SOW and project plans including Gantt charts to track and report award milestones, tasks, dependencies, deliverables descriptions and dates • Provide direction to departments and external partners on required actions, establish clear next steps, and ensure timely resolution of issues impacting compliance and financial accuracy • Develop, Evaluate, and Monitor Project Plans and Tracking mechanisms • Interpret regulations and policies for grant recipient departments • Prepare follow-up letters and conduct on-site visits • Prepare and analyze internal and external financial reports, including the Schedule of expenditures and Federal Awards and footnotes • Create and maintain an electronic spreadsheet for efficient data collection and report production • Perform special project reviews and audits as requested by the CFO or other County Departments • Lead and own reconciliation of award activity, including initiating and driving reclassifications, and ensuring alignment between GL, AP, and program teams • Other duties as assigned by the Director or Division Director of Grants and Contracts

Requirements

Knowledge of Microsoft Excel, project management systems, and collaborative apps
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources
Concepts of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
Ability to analyze financial records or reports to determine the state of operations, to improve budgeting and/or planning, to improve efficiency, to improve business decisions, and/or minimize losses or damages
Interpret regulatory or compliance documentation
Ability to learn to prepare financial documents, reports, or budgets
Ability to learn to prepare operational progress or status reports

Responsibilities

Review grants, cooperative agreements, and/or interagency agreements activities related to the initiation, administration, and/or lead end-to-end grant closeout activities, including resolving outstanding balance, ensuring expenditures are properly classified, and confirming financial and programmatic completion, cooperative agreements, and/or interagency agreements (IAGs), including responsibility for monitoring performance.
Experience with grant reporting, reimbursements, budgeting, and compliance
Tracking Compliance Reporting Requirements
Project Management
External Reporting to Government Agencies
Management of the Reporting Calendar
Management of the Compliance Reporting Archive
Oversee and coordinate as needed to process payments, resolve payment, coding, and invoice issues in real time, including escalation as needed
Monitor the compliance of grant recipient departments to ensure general and specific requirements of the grant are adhered to which may include traveling to sub-recipients
Monitor funded awards and projects to confirm objectives, deliverables and award requirements are met timely
Monitor funded projects to prevent over-expenditure of funds, audit disallowance and ensure awards are fully expended
Monitor prime and sub-recipient activity for grant compliance
Evaluate grant expenditure agreements for proper differentiation between sub-grantees or contractors
Partner with initiating and operating award owners to evaluate and monitor statements of work and Project Plans
Monitor SOW and project plans including Gantt charts to track and report award milestones, tasks, dependencies, deliverables descriptions and dates
Provide direction to departments and external partners on required actions, establish clear next steps, and ensure timely resolution of issues impacting compliance and financial accuracy
Develop, Evaluate, and Monitor Project Plans and Tracking mechanisms
Interpret regulations and policies for grant recipient departments
Prepare follow-up letters and conduct on-site visits
Prepare and analyze internal and external financial reports, including the Schedule of expenditures and Federal Awards and footnotes
Create and maintain an electronic spreadsheet for efficient data collection and report production
Perform special project reviews and audits as requested by the CFO or other County Departments
Lead and own reconciliation of award activity, including initiating and driving reclassifications, and ensuring alignment between GL, AP, and program teams
Other duties as assigned by the Director or Division Director of Grants and Contracts