Grants Analyst (Program Analyst 2)

State of Oregon • Salem, OR

5d • Hybrid

About The Position

At the Oregon State Fire Marshal (OSFM), our mission is simple yet crucial: to protect people, property, and the environment from fire and hazardous materials. Guided by a set of unwavering values, we strive to uphold integrity, dedication, leadership, partnership, and service to others in all we do. The OSFM actively supports a workforce representative of the communities we serve. We embrace diversity, practice inclusive excellence, and strive for equity and belonging to maintain a workplace where everyone is treated with respect and dignity. We value all lived experiences and welcome members of historically underrepresented racial/ethnic groups, LGBTQIA2S+, women, individuals with disabilities, veterans, and others to apply. The OSFM is recruiting for a Grants Analyst (Program Analyst 2). As the Grants Analyst you will play a key role in supporting the Oregon State Fire Marshal’s mission to strengthen wildfire resilience and community safety across Oregon. This position is part of a team that administers the OSFM’s Community Fire Hardening grant programs, which fund home hardening, wildfire recovery, and local fire service capacity-building efforts. The analyst reviews reimbursement requests, validates billing documentation, tracks contractor and grantee performance, and identifies potential compliance or audit risks. By maintaining accurate records and monitoring adherence to grant requirements, this role helps safeguard public funds and supports successful outcomes for communities statewide. Become a part of the OSFM team and together, let's continue working towards a safer, more resilient Oregon for everyone!

Requirements

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and two years’ experience coordinating or administering a program.
• Any combination of experience or education equivalent to five years of experience that typically supports the knowledge and skill requirements listed for the classification.

Nice To Haves

• Experience with grant administration, reimbursement processes, and applying state and federal compliance requirements.
• Skill in reviewing documentation for accuracy and identifying discrepancies or potential audit risks.
• Ability to communicate clearly, provide guidance, and collaborate with grantees, contractors, and internal teams.
• Experience improving procedures, tools, and tracking systems to increase efficiency and reduce risk.
• Ability to manage shifting priorities and tight deadlines while maintaining accuracy.
• Proficient in using digital tracking systems, spreadsheets, reporting tools, and communication platforms.

Responsibilities

• Reviews reimbursement requests
• Validates billing documentation
• Tracks contractor and grantee performance
• Identifies potential compliance or audit risks
• Maintaining accurate records
• Monitoring adherence to grant requirements
• Helps safeguard public funds
• Supports successful outcomes for communities statewide

Benefits

• Work/life balance; paid vacation, sick leave, 11 holidays, 24 hours of personal business leave, and a floating day off each year.
• Medical, vision, dental (with most only 1%-5% employee share), and life insurance as well as additional optional benefits.
• Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.
• Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).
• Abundant advancement opportunities within the agency and throughout State of Oregon government that carry your seniority and benefits with you.
• Opportunities to expand your technical and professional skills.
• Meaningful work with others who are passionate about public service.
• Make a difference in the lives of Oregonians.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level