Grant Services, Program Operations Assistant Manager (LEAD)

City of Atlanta•Atlanta, GA

About The Position

These are typical responsibilities for this position and should not be construed as exclusive or all-inclusive. May perform other duties as assigned. Demonstrates substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks.

Requirements

Knowledge of HUD entitlement grants, municipal government administration, and functions
Knowledge of federal grant guidelines (i.e., 2 CFR Part 200, etc.)
Excellent team-working and team-building skills (“Team Player”)
Excellent verbal and written communication, interpersonal, and relationship-building skills to effectively work with a broad spectrum of stakeholders
Knowledge of principles and practices of grant administration and management to include applicable federal and state laws, rules, and regulations
High energy and a passion for service and the strategic direction of the city, particularly as it relates to serving individuals with special housing and service needs
High emotional intelligence
Highly industrious with a strong work ethic; a sense of urgency/impatience for action
Integrity and humility that encourages and inspires constituents, a strong sense of judgment/business discernment
Able to thrive under pressure, consistently meeting expectations and commitments on tight deadlines
Knowledge of IDIS, Oracle, Microsoft Teams, Share Point, HMIS, and Neighborly Software
Able to plan and organize work, communicate both orally and in writing, maintain effective working relationships, and gather, analyze, and synthesize data
A bachelor’s degree in a related field.
Relevant work experience with government entitlement programs and/or mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience.
A degree can be substituted with relevant work experience in federal program management, mortgage underwriting experience, loan servicing and intake, credit counseling, banking, and federal program management experience.
Driver’s license valid at the time of appointment and remain valid while in position.

Nice To Haves

Master’s degree in a related field.
At least five years of direct experience in federal grants management related to HOPWA, HOME, ESG, CDBG, underwriting, project management, and fiscal management.
Supervisory experience.

Responsibilities

Oversee Analyst’s and Senior Analysts’ job performance – this requires knowledge of those duties including managing a variety of federally funded contracts that include but are not limited to HOME, HOME-ARP, CDBG, CDBG-CARES Act, ESG, ESG-Cares Act, HOPWA, HOPWA-Cares Act, and manage other grants as established or as assigned
Maintain a working knowledge of all grant program policies and procedures and follow these procedures as updated Ensure staff understands and follows all grant policies and procedures
Maintain a contract portfolio while following all grant program policies and procedures
Assign or reassign staff contracts/portfolios
Negotiate and prepare contracting with funded agencies within 60 days of award for various projects
Underwrite federal subsidies and provide risk analysis, project management, and project oversight for contracts in compliance with all federal rules and regulations
Actively participate in desk monitoring and full onsite or virtual monitoring of sub-recipients
Assist in the facilitation of sub-recipient quarterly training and provides technical assistance where needed or requested
Participate and complete assigned HUD trainings
Assist with sub-recipient’s performance and evaluation reports
Monitor sub-recipients via IDIS, DRGR, HMIS, and other systems for compliance with CDBG, ESG, HOPWA, and HOME compliance triggers Coordinate with the Office of Competitive Compliance
Work with Financial Analysts to track and manage projects and assist in tracking program income received
Provide data and input for the department's Annual Action Plan (AAP), 5-year Consolidated Plan, Consolidated Annual Performance Evaluation Report (CAPER), and other ad hoc reports for the department
Assist with auditing previously funded and current portfolios for compliance and adherence to contract milestones/deliverables
Maintain working knowledge of security deeds, Land Use Restriction Agreements (LURA), Promissory Notes, Intercreditor Agreements, subordination agreements, and other real estate documents as required
Collect and analyze data submitted by agencies to report within Oracle, SharePoint, IDIS, DRGR, HMIS, and other relevant databases to ensure accuracy Recommends corrective action for Subrecipients, Developers, and Project Sponsors
Assist in the NOFA/evaluation process by reviewing and scoring assigned grant applications with detailed reviews and feedback for recommendation of funding
Work collaboratively with all divisions of DGCD
Review projects for applicability and level of Environmental Review required: Exempt, CENST, CEST, Environmental Assessment, or Environmental Impact Statement
Review and assess documents assembled by developers including project descriptions, budgets, acquisition documents, Phase I and Phase II reports, work specifications, maps, photographs, and other information
Examine projects for factors including airport hazards, coastal barriers, flood plains, air quality, contamination and toxic substances, endangered species, explosive and flammable hazards, farmland protection, historic preservation, wetlands protection, noise abatement and control, sole source aquifers, and relocation plans
Assist in assigning and distributing projects and tasks
Ensure project files are completed accurately and comply with applicable guidelines and standards
Review documentation for project files to ensure that sub-recipients are appropriately expending awarded funds
Draft/update programmatic policies, procedures, and SO
Ensure IDIS flags are cleared
Completes goal setting with staff quarterly and tracks staff performance
Active participation in Interdisciplinary Team Meetings with coordination between the Office of Fiscal Operations and Competitive Compliance
Coordinate with the Program Operations Manager and/or Program Operations Manager on all issues, concerns, or requests concerning sub-recipients or staff
Provide input for SOP development and implementation
Position will perform other duties as assigned