Grant Manager

Mcfarland City • City of McFarland, CA

1d • $40 - $51

About The Position

The Grant Manager coordinates and oversees the City of McFarland’s grant application and management processes, including identifying potential funding sources; developing funding resources for existing and proposed programs and services; assisting with grant writing and budget development; collaborating with City departments and community organizations; and processing, monitoring, and coordinating required reimbursement requests and reporting for active grants. The position requires consistent attention to detail and organizational accuracy in managing grant timelines, documentation, and deadlines, as well as effective communication with internal departments and external funding agencies to ensure timely and compliant submission of applications, reports, and reimbursement requests. The Grant Manager maintains working knowledge of grant processes from application development through award administration, compliance, reimbursement, and closeout, and assists the Community Development Director with preparing written materials and presentations in support of City operations.

Requirements

• Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: cost and fund accounting, community organizations, and public, non-profit and/or private agency funding sources.
• Demonstrated ability at acquisition and management of federal or state grants.
• Advanced knowledge of Microsoft Office suite (Excel, Word, Power Point, Access and Outlook).
• Knowledge of the English language sufficient to appropriately convey and be successful in applying for grants (both written and oral).
• Review and interpret highly technical information, write technical materials
• Write in both technical and non-technical terms to organize and communicate information and concepts, and speak persuasively to implement desired actions
• Analyze situations to define issues and draw conclusions, and gather, collate, and classify data
• Plan and manage projects, preparing and maintaining accurate records utilizing pertinent software applications
• Collaborate with others in a variety of circumstances
• Demonstrate flexibility and adaptability in order to function effectively in changing conditions
• Solve problems and create action plans, meeting deadlines and schedules; work independently under time constraints; set priorities while performing with minimal direct day-to- day supervision
• Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Grant Manager. A typical way of obtaining the required qualifications includes: Bachelors Degree in public or business administration or a related field, and a minimum of three years responsible administrative experience in a municipal government setting, including experience in preparing and administering grants, and/or experience working for or with grant agencies at the county, state or federal level. Master’s degree in public or business administration or related field is desired.
• Excellent organizational and multi-tasking skills; ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Work well under multiple deadlines
• Proficiency in MS Word, Excel, and Outlook; PowerPoint and Access a plus
• Ability to communicate professionally and accurately
• Meticulous attention to detail and accuracy
• Excellent English, spoken and write
• Possession of a valid California driver’s license required
• Must pass an extensive background investigation and pre-employment medical screening
• Bachelor’s degree in public administration, business administration, finance, accounting, or closely related field with coursework or training relevant to grant development, grant management, or public-sector funding.

Nice To Haves

• Grant and project management experience preferred
• Formal training, certification, or continuing education in grant writing, grant administration, or compliance is desirable.

Responsibilities

• Identification of need, drafting and submission of grant applications; working under limited supervision following standardized practices and/or methods.
• Leading, guiding, and/or coordinating others; and monitoring budget expenditures. Utilization of resources from other work units may be required to perform the job's functions.
• Collaborate with a variety of parties (e.g. city personnel, community organizations, businesses, etc.) for the purpose of securing funding to maintain and enhance services and/or programs.
• Coordinate all grant processes (e.g. evaluations, budget, finance, reports, etc.) for the purpose of ensuring compliance with the district, state, federal and other funder guidelines.
• Develop forms, processes, procedures, and policies for the purpose of implementing a consistent grant application methodology.
• Develop grant applications and related documents (e.g. required reports, budgets, specific inquiries, etc.) for the purpose of submitting highly effective grant applications to the appropriate funding agency.
• Evaluate degree of match between listed grant priority areas and the needs of the City of McFarland for the purpose of matching the needs of funding sources. Monitors proposals and funding application requirements (e.g. presentation (number of copies and binding), content, delivery method and labeling, deadlines, eligibility for grant, etc.) for the purpose of utilizing time and resources to maximize successful awarding of grant funds.
• Monitors the financial management of grants (e.g. budget preparation, budget adjustments, expenditures, etc.) for the purpose of complying with all programs and funding guidelines of awarding organizations.
• Participates in and leads meetings, workshops and seminars for the purpose of conveying, sharing and/or gathering information required to perform functions.
• Presents concepts, status, and information to a variety of groups (e.g. funding requests, grant applications, identifying underfunded services, etc.) for the purpose of gaining the required administrative and board approvals, providing progress reports to administration and funding sources and/or advising other staff of potential funding sources.
• Researches grant opportunities (e.g. facility improvements, professional development, curriculum development, administrative needs, etc.) for the purpose of developing additional funding resources for current and proposed services, programs and administrative operations as well as serving as a clearinghouse for potential grant funding opportunities.

Benefits

• Comprehensive City paid medical, dental, and vision benefits for the employee and Dependents.
• Life insurance equal to 1-year base salary with a minimum of $50,000
• Retirement: Deferred Compensation 401(k) -The City of McFarland contributes an additional 10% of an employee's pay each pay period into a 401K plan, at no cost to the employee.
• Supplemental life insurance (Optional)
• Deferred Compensation 457 Plan (Optional)
• Section 125 plan participation
• 12 days' vacation and 12 days sick pay accrued annually.
• 12 Days Holiday Pay
• 9/80 Work Schedule- every other Friday off

What This Job Offers

• Job Type: Full-time
• Career Level: Manager