Grant & Contract Specialist - Open Rank

University of Massachusetts Medical School • Worcester, MA

5d

About The Position

POSITION SUMMARY: Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds. This is an open-rank posting (there are 3 levels of Grant & Contract Specialist) - candidates will be hired into the level commensurate with their experience.

Requirements

• Bachelor’s degree in Business Administration, Finance, or Accounting, or equivalent experience
• 1 year of relevant job experience, or equivalent, preferably in an academic environment.
• Demonstrated ability to analyze and interpret financial documents, such as system reports, at both account and summary levels
• Proficiency with Microsoft Office applications (Word, Excel, Access and, PowerPoint), or similar software applications
• Excellent interpersonal skills (verbal and written) needed to present and communicate effectively with all levels of management.

Responsibilities

• Monitor post-award activities to insure adherence to sponsor guidelines and all reporting requirements are met.
• Inform Administrator on budget variances
• Assist with any changes to award budgets and submit necessary paperwork for approval of such actions.
• Set up and maintain computerized accounting system for the accurate management of funds
• Compile financial data for use in forecasting and analysis.
• Assist in the preparation of reports for presentation to federal and sponsoring agencies
• Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PI”s as needed
• Review terms and conditions of new awards for issues involving allowable costs, re-budgeting and reporting requirements, confidentiality clauses, faculty time and effort monitoring, cost sharing, equipment justification, and ensure compatibility with sponsoring agencies’ regulations and university policies and procedures
• Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices. Inform Administrator on variances
• Manage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead. Advise Administrator of reporting requirements
• Assist faculty in finding possible funding opportunities
• Assist and participate with Grant Accounting in award termination process to close-out accounts. Notify Administrator of final status
• Monitor Departmental voluntary and mandatory cost sharing
• Provide research and administrative support for special projects; assist in the preparation of data for projects and studies such as updating procedure manuals or analyzing activities compiles statistics
• Process consultant agreements, travel vouchers, purchase orders, reallocation of expenditures, and other expenses
• Participate in the preparation and certification of the annual space and effort documentation
• Participate in the preparation of the Departmental annual operating budget submission
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level