Grant/Contract Manager

The University of Oklahoma•Norman, OK

12d

About The Position

The Grant/Contract Manager position will serve as a supervisor position in the College of Atmospheric and Geographic Sciences (AGS) Grant Management Center (GMC) providing professional administrative support and financial grant management to facilitate provisions of services and resolve problems; provide expertise on grant/project terms and conditions; be the liaison to the AGS Deans Office; and be the liaison to key staff in OU's Office of Research Services, Research Financial Services, and other stakeholders. Primary Duties Include : Supervise Grant Management Center Staff (2 full time employees) Serve as main point of contact for faculty members, PI's, and departmental staff for sponsored financial and HR requests and actions and direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions and hold biannual meetings with stakeholders Provide professional administrative support and financial grant management to facilitate provisions of service and resolve problems Provide expertise for all awards with an understanding of both special and regular terms and conditions Provide information and clarify policies and procedures per specific grant guidelines and OU directives Provide direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions Assure compliance to grant terms and conditions of monetary awards Monitor expenses for allowability and allocability Perform specialized accounting functions including the preparation of reports requiring researching, collecting and analyzing data and information Review monthly accounting statements prepared by the GMC team to verify accuracy Oversee the annual department budget Provides grant/contract management to include budget/fiscal planning and control, day-to-day management of operations, program development and marketing to increase revenues for a large, complex sponsored grant/contract, and revenue generating operations. Responsible for overseeing, planning, and monitoring grant/contract progress and develops and monitors strategic plans. Provides direct administrative and fiscal management of the grant or contract. Manages the day-to-day business operations of the grant or contract program. Manages and supervises assigned staff. Responsible for fiscal oversight and management to include negotiating service contracts and purchasing of supplies and equipment for operations activities. Responsible for financial planning and monitoring grant/contract progress. Develops and manages the budget. Ensures the fiscal viability and advises college/department leadership on long-range financial planning and development of new initiatives. Performs various duties as needed to successfully fulfill the function of the position.

Requirements

Bachelor's degree in Business Administration, Accounting, Finance, Management, or closely related field, AND : 60 months experience in business management, administration, accounting, finance, operations management or closely related area and 24 months of the required experience must be directly related to coordinating/managing sponsored grants or contracts
Equivalency/Substitution : Will accept 48 months experience in lieu of Bachelor's degree for a total of 108 months experience
Effective communication with strong interpersonal and oral, and written communication skills
Ability to influence colleagues at all levels with tact and diplomacy as well as handle sensitive, confidential information with discretion
Solution-oriented and able to exercise sound judgment to solve problems within the scope of the position
Accurate in developing and managing budgets, projecting expenditures, and managing recommended solutions in a fast-paced environment
Knowledge of Uniform Guidance and cost accounting standards
Knowledge of pre-award grant submission process and federal application requirements.
Ability to use Microsoft Office products with intermediate skills in Excel
Ability to communicate, including expressing oneself or exchanging information with others
Ability to engage in repetitive motions, including the movement of the hands, wrists, or fingers

Nice To Haves

Certified Research Administrator
Experience with Peoplesoft Financial System
Two years of grant management experience
Supervisory experience

Responsibilities

Supervise Grant Management Center Staff (2 full time employees)
Serve as main point of contact for faculty members, PI's, and departmental staff for sponsored financial and HR requests and actions and direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions and hold biannual meetings with stakeholders
Provide professional administrative support and financial grant management to facilitate provisions of service and resolve problems
Provide expertise for all awards with an understanding of both special and regular terms and conditions
Provide information and clarify policies and procedures per specific grant guidelines and OU directives
Provide direct support to PI's including reviewing proposals and budgets prior to submission and coordinating award personnel and payroll actions
Assure compliance to grant terms and conditions of monetary awards
Monitor expenses for allowability and allocability
Perform specialized accounting functions including the preparation of reports requiring researching, collecting and analyzing data and information
Review monthly accounting statements prepared by the GMC team to verify accuracy
Oversee the annual department budget
Provides grant/contract management to include budget/fiscal planning and control, day-to-day management of operations, program development and marketing to increase revenues for a large, complex sponsored grant/contract, and revenue generating operations.
Responsible for overseeing, planning, and monitoring grant/contract progress and develops and monitors strategic plans.
Provides direct administrative and fiscal management of the grant or contract.
Manages the day-to-day business operations of the grant or contract program.
Manages and supervises assigned staff.
Responsible for fiscal oversight and management to include negotiating service contracts and purchasing of supplies and equipment for operations activities.
Responsible for financial planning and monitoring grant/contract progress.
Develops and manages the budget.
Ensures the fiscal viability and advises college/department leadership on long-range financial planning and development of new initiatives.
Performs various duties as needed to successfully fulfill the function of the position.