Contract Grant Specialist

State of Maine • Augusta, ME

2d

About The Position

This is professional services work in negotiating, processing, administering, and monitoring contracts, grants, and other purchase of service agreements. Work includes communicating with providers, providing information and assistance, evaluating provider performance, and coordinating and conferring with outside resources in the delivery of services. Knowledge and experience with MaineDOT’s financial, contract management, and electronic filing system is preferred (e.g. TRACS, AMS, TEDOCS, FREE2000, MEPlans, MS Excel, and Bid Express). Work is performed under general supervision.

Through the Contract Procurement Office (CPO), this position will administer consultant contracts, consultant evaluations, railroad agreements, Municipal Partnership Agreements, Purchase Agreements, Requests for Proposals, and other tasks as assigned. In addition to CPO duties, this position will assist Maintenance and Operations (M&O). M&O work includes communicating with providers, contractors, suppliers and Department employees providing contract process assistance and information, coordinating and conferring with outside and department resources in the delivery of materials, services and work, evaluating provider performance and analyzing and reviewing program practices to propose changes to improve effectiveness. This position will evolve as required due to systems upgrades, changing laws and regulations, and the specific needs of the M&O Contracting group.

Requirements

• Education, training, and/or experience demonstrating competence in contract or grant administration.

Nice To Haves

• Knowledge and experience with MaineDOT’s financial, contract management, and electronic filing system is preferred (e.g. TRACS, AMS, TEDOCS, FREE2000, MEPlans, MS Excel, and Bid Express).

Responsibilities

• Administer consultant contracts
• Administer consultant evaluations
• Administer railroad agreements
• Administer Municipal Partnership Agreements
• Administer Purchase Agreements
• Administer Requests for Proposals
• Communicate with providers, contractors, suppliers and Department employees providing contract process assistance and information
• Coordinate and confer with outside and department resources in the delivery of materials, services and work
• Evaluate provider performance
• Analyze and review program practices to propose changes to improve effectiveness

Benefits

• 13 paid holidays
• 3+ weeks of vacation leave annually
• 12 days of sick leave annually
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed