Grant Administrator | Community Engagement

UF Health•Jacksonville, FL

10d

About The Position

The Grant Administrator is responsible for leading and coordinating grant strategy, administration, reporting, and compliance activities across the Northeast Florida region, with primary accountability for the Behavioral Health Teaching Hospital (BHTH) Grant. This role also supports Community Health Needs Assessment (CHNA) and Community Benefit Inventory for Social Accountability (CBISA) reporting, along with other grant and regulatory reporting requirements across Jacksonville, St. Johns, and Wildlight. This position serves as a key liaison between operational leadership, finance, clinical program teams, legal/compliance, and external stakeholders to ensure timely, accurate, and compliant grant performance and reporting.

Requirements

Bachelor's degree in Public Health, Healthcare Administration, Business Administration, Finance, Social Work, or related field.
Minimum of 5 years of experience in grant management, healthcare program management, community benefit reporting, or similar work involving funding compliance and deliverables.
Demonstrated experience managing reporting requirements and cross-functional initiatives.
Strong understanding of grant compliance, reporting standards, and funding accountability.
Excellent project management skills, including timelines, deliverable tracking, and stakeholder coordination.
Ability to translate complex grant requirements into operational actions and measurable outcomes.
Advanced analytical skills with strong attention to detail and data accuracy.
Strong written and verbal communication; able to produce clear narratives and executive-level reporting.
Proficiency with Microsoft Office (Excel, Word, PowerPoint); ability to work with tracking tools, dashboards, and reporting systems.
High level of discretion and professionalism with confidential or sensitive information.

Nice To Haves

Master's degree (MPH, MHA, MBA, or related).
Experience with behavioral health, academic teaching hospital initiatives, or public-sector healthcare grants.
Experience with CHNA and/or CBISA reporting processes in a healthcare environment.

Responsibilities

Serve as the primary owner of the Behavioral Health Teaching Hospital grant program operations, ensuring alignment with grant requirements, funding parameters, and program goals.
Develop and maintain project plans, deliverables, timelines, and performance metrics for the BHTH grant.
Coordinate and compile required grant reporting (programmatic and financial), ensuring accuracy, completeness, and adherence to deadlines.
Lead monitoring efforts including performance tracking, variance analysis, corrective action planning, and documentation support.
Support operational leaders in establishing sustainable program workflows tied to grant deliverables.
Collaborate with finance and operational departments on budgeting, allowable expenses, reconciliation, and documentation needed for audits or monitoring.
Lead and/or coordinate CHNA-related activities, including facilitation of data collection, stakeholder engagement, and documentation across Jacksonville, St. Johns, and Wildlight.
Manage CBISA reporting efforts, ensuring accurate capture of community benefit activities, outcomes, service line contributions, and supporting documentation.
Partner with internal departments to standardize reporting processes, definitions, and data integrity across markets.
Develop dashboards and reporting structures to ensure leadership visibility into community benefit performance and compliance.
Provide oversight and coordination for additional grant reporting requirements as assigned, including local, state, federal, or philanthropic grants.
Ensure organizational compliance with grant terms and conditions, including documentation standards, tracking tools, reporting cadence, and audit preparedness.
Support grant renewals, amendments, and funding requests by coordinating submissions, narratives, and supporting data.
Establish standardized templates and reporting protocols across multiple sites to reduce risk and improve consistency.
Serve as a trusted advisor to market leaders and program owners by translating grant requirements into operational expectations.
Provide proactive communication to leadership on reporting status, compliance risk, deadlines, and deliverables.
Coordinate cross-functional meetings and routine check-ins with grant/program stakeholders.
Work collaboratively with compliance, legal, finance, quality, and operational leaders to ensure integrated and compliant reporting.
Identify and implement process improvements to strengthen grant management, reporting accuracy, and operational sustainability.
Maintain structured documentation and internal controls to support audit readiness.
Create and deliver training and guidance to departments on grant tracking, documentation, CHNA/CBISA reporting, and compliance standards.
All other duties as assigned by supervisor within job scope.