Grant Accountant

Caritas of Austin • Austin, TX

6d

About The Position

The Grant Accountant supports the Finance Department in managing both Grant Accounting related financial functions and Accounts Payable (“A/P”) processes. This role is responsible for assisting with grant administration, billing, monitoring, and reconciliation, while also ensuring timely and accurate processing of expenses. The position requires a high level of detail orientation, organization, and excellent communication skills, with the ability to work cross-functionally across departments and with external agencies.

Requirements

• Four-year bachelor’s degree from an accredited college or university with a major in accounting, finance, or related field
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong critical thinking skills with the ability to anticipate issues and meet deadlines
• Excellent written and verbal communication skills
• Strong customer service orientation, organizational awareness, and attention to detail
• Ability to manage and prioritize multiple short- and long-term tasks using a collaborative approach
• Experience with payment processing, accounts payable, and procurement systems
• Experience with enterprise accounting systems and system support
• Intermediate proficiency in Microsoft Office, including Outlook, Excel, and Word
• Dependable transportation

Nice To Haves

• 1 -2 years of experience withing enterprise accounting systems.
• Grant accounting and federal grant experience.

Responsibilities

• Pull monthly backup documentation for grant billings.
• Assist with subrecipient invoice review and requisition processing.
• Update and maintain grant income tracking spreadsheets and databases.
• Support monthly Revenue & Expenditure and General Ledger reporting.
• Attend program meetings to support budget tracking and grant compliance.
• Maintain grant-related data in financial systems as directed.
• Assist Grant Accounting Manager and Director of Grants & Contract Compliance with reporting and reconciliation tasks.
• Prepare documentation for grantor monitoring visits, audits, and assist in coordinating onsite reviews.
• Maintain knowledge of grant contracts, expense allowability, and compliance requirements.
• Assist in processing vendor invoices and credit card requisitions ensuring compliance with procurement and expense policies.
• Review and verify invoice documentation and ensure proper coding and approvals before payment processing.
• Assist in maintaining accurate and up-to-date A/P files and vendor records.
• Monitor credit card usage and assist in improving electronic receipt tracking and expense categorization.
• Assist with monthly close processes, including journal entries related to Accounts Payable and grant activity.
• Maintain and provide user support for financial systems.
• Assist with system administration, including user roles and permissions as directed.
• Support transition to electronic payment methods for vendors.
• Contribute to financial systems reporting and process improvement initiatives.
• Maintain knowledge of financial policies and procedures including procurement, travel, and expense reimbursement.
• Maintain confidentiality of financial, staff, and client data.
• Ensure accuracy and quality in all financial records and tasks.
• Support Finance and other departments as needed with financial tasks or training.
• Attend and actively participate in staff meetings and training sessions.
• Develop and maintain a professional development plan with supervisor.
• Uphold organizational values, treating staff, clients, and partners with respect.
• Perform other duties as assigned.

Benefits

• Employer paid health, dental, vision, life, short-term disability, and long-term disability insurance for employees.
• 14 Paid Holidays per year.
• 20 days of accrued PTO in year one with increases up to 31 days per year.
• Retirement plan with employer match.
• Discounted Rates on Gold’s Gym and Legal Shield memberships.
• Mileage Reimbursement.
• Monthly Phone Stipend.
• Monthly Paid Parking for employees who office from Downtown Location.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level