Graduate Program Coordinator

Penn State University • Benner Township, PA

22h • Hybrid

About The Position

The Pennsylvania State University, Department of Animal Science is seeking a detailed oriented and organized individual who will provide direct administrative and professional support as our Graduate Program Coordinator. This position will be responsible for coordinating all aspects of the graduate program from assisting prospective students to processing graduate application materials, scheduling graduate courses, and certifying requirements for graduation.

Requirements

• Applicants must be detail-oriented
• Excellent organizational skills
• Excellent customer service skills
• Excellent communication skills
• Excellent interpersonal skills
• Excellent problem-solving skills
• Ability to handle multiple tasks
• Ability to work both independently and in a team environment
• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams)
• Proficiency in Zoom
• Proficiency in LionPATH
• Proficiency in GRADS
• Proficiency in GRATS
• Proficiency in GRMS
• Proficiency in Workday
• Proficiency in e-Steward

Responsibilities

• Serve as first point of contact for all current, new, and incoming graduate students.
• Coordinate the graduate student recruitment process: respond to prospective student inquiries; arrange campus visits (i.e. travel, lodging, events); plan and coordinate new student orientation.
• Monitor and update student progress towards achieving critical milestones, maintain student database, schedule all comprehensive exams and final thesis/dissertation defenses, and file the appropriate paperwork with the Graduate School.
• Update Penn State's Graduate Admissions Decision System (GRADS).
• Process, monitor, and terminate all graduate appointments (including generating Offer Letters and Terms of Offer).
• Schedule graduate courses, assist students with course scheduling, update graduate course schedule each semester.
• Coordinate job placement activities; assist graduate students with processing forms/paperwork.
• Serve as main initiator to submit Service Now ticket to University OST Hub for all research faculty and farms.
• Serve as main timekeeper for the Department; and serve as main point of contact for the submission of job requisitions and pay account changes in Workday for all part-time positions.
• Provide administrative support to the Graduate Program Director (i.e., schedule and attend meetings, compose correspondence, create and maintain database).
• Update graduate student listserv and department forms.

Benefits

• Competitive benefits package for full-time employees
• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• Generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees