Graduate Program Coordinator, Department of Art and Art History

University of Texas at Austin

1d•$55,000 - $55,000•Onsite

About The Position

The Art and Art History department includes a strong team of two dozen dedicated staff members. Both the College of Fine Arts and departmental leadership prioritize providing staff with a supportive work environment. New employees will find themselves joining a close-knit group in which each member’s contributions are valued and encouraged. Leadership is actively engaged and committed to making sure staff have the resources and guidance they need to thrive, which helps foster collaboration and professional growth. Your work here will be impactful, and you'll be supported by peers and leadership. The ideal candidate for this role should have strong administrative skills but the position does not require experience with graduate students, only a willingness to learn. The role supports faculty advisors who oversee the MFA in Studio, as well as the MA and PhD programs in Art History, providing coordination, interfacing with the Graduate School, and engaging with both current and prospective students regarding program policies and procedures. Strong organizational skills, attention to detail, and the ability to effectively communicate with varied audiences are essential for success in this role.

Requirements

Bachelor’s Degree and 3 years' experience working in an administrative role
Proficiency with Adobe Pro and Microsoft Suite Products
Competencies include: Accuracy and Attention to Detail Initiative Decision Making and Critical thinking Effective Communication Interpersonal Relationships Service Excellence

Nice To Haves

Master’s Degree
Experience working with college students in an administrative capacity
Previous entry level Graduate Coordinator experience
Prior Administrative work experience at the University of Texas at Austin

Responsibilities

Provides information to prospective graduate students and the public on eligibility for admission and program requirements.
Interacts with university students, faculty, staff and outside agencies as a representative of the graduate program within the Office of Graduate Studies.
Assists with providing in-depth information, clarification and interpretation of institutional and graduate program rules and regulations to students.
Works with the faculty Graduate Advisors to develop and implement recruitment strategies.
Assists with registration process and orientation.
Responsible for ensuring the department remains in compliance with institutional rules, regulations and procedures.
Serves as primary liaison between the department and prospective graduate students.
Tracks and informs faculty regarding graduate student progress.
Work with department Assistant Chairs and faculty Graduate Advisors to manage scholarships, including recruiting, selection, administration, and reporting.
Maintains electronic records, files, statistics and data bases on graduate students and applicants.
Assist the department with other related functions as assigned.