Graduate Program Administrator (Hybrid) - Division of Biology and Biomedical Sciences

Washington University in St. Louis • St. Louis, MO

3d • Hybrid

About The Position

Manage and coordinate all aspects of assigned programs. Provide oversight to Program Directors and faculty to ensure students reach all milestones in a timely manner. Understand, interpret and articulate the policies and guidelines of the Programs, DBBS, and the University.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administrative (3 Years)

Nice To Haves

• Bachelor's degree
• Academic Administration
• Communication
• Critical Thinking
• Detail-Oriented
• Interpersonal Communication
• Multitasking
• Prioritization
• Problem Solving
• Resource Utilization
• Sound Judgment

Responsibilities

• Manage student progress through all phases of graduate school - recruitment, admissions, advising, lab rotations, thesis lab, qualifying exam, thesis committee, thesis defense and graduation.
• Serve as a representative and advisor for graduate students.
• When faced with performance or personal issues, identifies when Program Director, Associate Dean, Student Health or Office of Graduate Studies are to be notified about an issue and steps to resolve the issue (counselor, tutor, additional courses, etc.).
• Manage and coordinate all program activities, including recruitment visits, entering class orientation, overnight retreats and special events; responsible for financial contracts for retreats and events.
• Oversight of allotted yearly program funds to ensure monies are used appropriately, cost effectively and ensure all program objectives are met within set budget (program budgets ranging from $36,000 to $105,000).
• Ensure FERPA guidelines are adhered to and protect the integrity and confidentiality of student’s official University record.
• Manage all student milestones and student information in the DBBS database and electronic files.
• Other duties as required.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees