Graduate Medical Education Program Coordinator
About The Position
The Graduate Medical Education Program Coordinator is a member of the Graduate Medical Education (GME) team. The primary role is to provide oversight to ensure the success of the academic program(s) by utilizing and applying the standards of accreditation agencies. The academic functions include recruitment, orientation, establishing and maintaining academic files, rotation schedules, evaluation assignments, didactic sessions, graduation, and proctoring national exams and inspections. The work requires the use of multiple electronic systems. The individual will perform tasks with indirect supervision utilizing independent judgment within the scope of responsibilities. Two or more years of experience in healthcare setting and/or medical education required. Perform functions in the academic program, such as assigning and tracking evaluations and providing and maintaining trainee services including orientation, graduation, pagers, meal cards, schedules, in-service examinations, training verifications, and applications. Locate information regarding the Accreditation Council for Graduate Medical Education (ACGME) program requirements, policies, and procedures that are critical to support the educational program. Assist in documentation collection for ACGME annual updates, self-studies, and site visits. Collect data for submission to other accrediting bodies and other regulatory agencies. Disseminate updates of appropriate policies and procedures for the training program. Provide financial oversight of the program budget in partnership with department leadership. Work closely with GME finance for submission of expenses. Maintain the ERAS database (Electronic Residency Application System) and oversee its processes, if applicable. Assist with rank lists entry and confirming certification in NRMP (National Residency Matching Program), if applicable. Provide onboarding assistance to all incoming trainees as needed. Maintain databases with resident and faculty data – residency management system (RMS). Other duties as assigned or when necessary to maintain efficient operations of the program and department of Medical Education.
Requirements
- Two or more years of experience in healthcare setting and/or medical education required
- Bachelor's Degree
Responsibilities
- Assigning and tracking evaluations
- Providing and maintaining trainee services including orientation, graduation, pagers, meal cards, schedules, in-service examinations, training verifications, and applications
- Locating information regarding the Accreditation Council for Graduate Medical Education (ACGME) program requirements, policies, and procedures
- Assisting in documentation collection for ACGME annual updates, self-studies, and site visits
- Collecting data for submission to other accrediting bodies and other regulatory agencies
- Disseminating updates of appropriate policies and procedures for the training program
- Providing financial oversight of the program budget in partnership with department leadership
- Working closely with GME finance for submission of expenses
- Maintaining the ERAS database (Electronic Residency Application System) and oversee its processes, if applicable
- Assisting with rank lists entry and confirming certification in NRMP (National Residency Matching Program), if applicable
- Providing onboarding assistance to all incoming trainees as needed
- Maintaining databases with resident and faculty data – residency management system (RMS)
- Performing other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
