Graduate Field Coordinator

Cornell University

8d • $29 - $32 • Hybrid

About The Position

The Cornell SC Johnson College of Business is comprised of the university’s three accredited business schools: The Hotel School, the Charles H. Dyson School of Applied Economics and Management, and the Samuel Curtis Johnson Graduate School of Management. The College delivers undergraduate, graduate, and professional business programs creating a collaborative, comprehensive business management program that preserves the excellence of all three schools while uniting the faculty and students. The Cornell SC Johnson College of Business is one of the most comprehensive business schools in the nation, with 145 research faculty and nearly 2,900 undergraduate, professional, and graduate students. The Cornell SC Johnson College of Business has a collection of areas of expertise not found in any other leading institution and an unparalleled resource base from which to draw—both within the Cornell SC Johnson College of Business and within Cornell (including Cornell Tech).

The Graduate Field Administrator will assist the Director of Graduate Studies (DGS) in the administrative tasks associated with the graduate program in the field of Applied Economics and Management with a specialty in student services relations. The individual will work collaboratively with the Manager of Graduate Research Programs and the Graduate Field Funding Coordinator and will be a liaison between the graduate students, Graduate School, the Bursar’s Office, the International Services Office, and faculty by answering questions about the graduate program and the process of obtaining an MS and/or PhD degree.

Requirements

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Associates degree and 4 to 6 years of relevant experience or an equivalent combination.
• Proficient in Microsoft office suite (Word, Excel, etc.) and website updates.
• Proficient in finance and budgeting.
• Ability to work independently, and interact diplomatically under stressful conditions, and deadlines, change direction, provide sound judgement, and problem-solving skills.
• Experience with diverse student populations, and handling sensitive information.
• Must provide exceptional service in a professional and high-quality work environment.

Nice To Haves

• Experience with Workday, Kuali, Peoplesoft, Bursar, and Qualtrics.
• Bachelor’s Degree or Office management skills.
• Experience in graphic design, charts, graphs, tables, and surveys.
• Knowledge of higher education, academic environment, or fast paced office setting.

Responsibilities

• In coordination with College Registrar office, manage and ensure the security of permanent records for all MS and PhD matriculated students, including maintaining course and grade records and completing annual progress reports for both MS and PhD students.
• Oversee the completion of forms and petitions, ensuring all submissions are complete and accurate.
• Process graduate applications through web-based systems and track their status (admit, reject, withdraw, etc.).
• Review and organize all MS and PhD applications to ensure submission of required materials, providing the admissions committees with complete and accessible information for the selection process.
• Arrange travel and create itineraries for prospective PhD students and compile necessary details for reimbursement processing.
• Generate and send acceptance/rejection letters in coordination with the Director of Graduate Studies (DGS) and the Graduate School.
• Serve as the placement coordinator for graduate students on the job market.
• Assist in creating marketing materials, mailings, and tracking interactions with prospective students.
• Offer guidance to students dealing with challenging or sensitive situations, collaborating with Counseling and Psychological Services (CAPS) as necessary.
• Possess knowledge of finance, budgeting, bursar services, and payroll appointments to provide backup support when required.
• Regularly update and maintain the Applied Economics and Management MS and PhD program websites and student profile pages to ensure the information is current and accurate.
• Plan and execute events such as Orientation, Graduation, Open House, and Fall Welcome Event, along with workshops and conferences. Responsibilities include managing travel arrangements, preparing agendas and promotional materials, and conducting post-event assessments to measure success.
• Provide backup support to the Graduate Research Programs Manager, who oversees the Hotel Administration and Management fields, and to the Funding Coordinator, ensuring efficient management of funding coordination across all graduate fields. This includes tracking theses, updating the website, supporting alumni events, managing student finances, handling assistantship and admission appointments, and maintaining accurate records in Watermark.

Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 days per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree