Graduate Program Coordinator II

Texas A&M•College Station, TX

About The Position

We are committed to fostering a welcoming and respectful environment for our graduate students, faculty, and staff. We value collaboration, professionalism, and service excellence in support of student success. The Graduate Programs Office in the Department of Agricultural Economics supports students enrolled in departmental graduate degree programs. The office works closely with faculty, departmental leadership, and university partners to ensure students receive accurate guidance and timely administrative support throughout their academic careers. We are seeking a Graduate Program Coordinator II to serve as the primary administrative contact for departmental graduate programs. This position supports graduate students from admission through degree completion and ensures compliance with university and departmental policies. This revised role focuses exclusively on departmental graduate programs.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
One or more years of administrative experience in an academic, student services, or related environment.

Nice To Haves

Experience working with graduate programs in higher education.
Familiarity with graduate student policies and academic processes.
Experience using university systems such as Workday, Howdy, Compass, or similar platforms.
Experience handling confidential student information.

Responsibilities

Graduate Program Administration Serve as the primary point of contact for current and prospective graduate students (approximately 150–200 students).
Provide guidance on graduate program requirements, milestones, policies, and procedures, including thesis and dissertation processes, assessment documentation, and graduation applications.
Communicate regularly with faculty, departmental leadership, staff, and college graduate advisor regarding graduate student progress and program requirements.
Maintain liaison with university offices such as the Office of Graduate and Professional Studies, Student Business Services, International Student & Scholar Service, Ethics & Compliance, and other academic units to facilitate admissions, registration, regulation, and student services.
Maintain accurate graduate student records and documentation in accordance with university policies and records-retention requirements.
Graduate Office Operations Serve as lead staff supporting day-to-day operations of the Graduate Programs Office.
Assist with recruitment and admissions processes by responding to inquiries, tracking applications, and coordinating materials.
Coordinate hiring, onboarding, and supervision of student workers assigned to the Graduate Office.
Work with departmental business and IT staff to support graduate student hiring actions, scholarship documentation, and program-related websites.
Orientation, Communication, and Events Develop and deliver orientation materials and presentations for new graduate students.
Assist with graduate program events, workshops, and informational sessions as needed.
Foster a welcoming and supportive environment for graduate students and visitors.
Other Duties Perform other duties as assigned in support of departmental graduate programs.