Graduate Enrollment Coordinator

University of Oregon•Eugene, OR

1d•$23 - $35

About The Position

The Graduate Enrollment Coordinator helps manage key processes that support graduate students from enrollment through graduation. This role ensures students meet university requirements such as continuous enrollment and satisfactory academic progress, and helps coordinate graduation and degree completion processes. The position manages a variety of student record and enrollment processes, including academic leave, reinstatement, withdrawals, and transfer of graduate credit. The role also supports doctoral students advancing to candidacy and manages graduate graduation processes, including the review and processing of theses and dissertations. The Graduate Enrollment Coordinator provides information and guidance to students, faculty, staff, and the public about graduate registration, graduation procedures, and Division of Graduate Studies policies. The position also reviews student petitions and requests for policy exceptions and helps explain requirements and processes to departments and students. This role maintains a strong understanding of graduate policies and procedures and applies them when reviewing student records and graduation requirements. The Graduate Enrollment Coordinator reports to the Assistant Vice Provost for Graduate Studies.

Requirements

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
An equivalent combination of training and experience.
Ability to work effectively within diverse teams, fostering collaborative and productive relationships to support problem-solving and positive workplace interactions.
Ability to communicate professionally, clearly, and respectfully with individuals from a wide range of backgrounds, honoring and valuing diverse identities and perspectives.
Ability to interpret and apply laws, regulations, policies, and procedures to complex and non-routine situations with accuracy and sound reasoning.
Ability to independently prioritize, track, and execute required functions while managing multiple concurrent tasks in a detail-oriented and time-sensitive environment.
Ability to assess complex and ambiguous situations, recognize nuance and gray areas, interpret and apply policy, and exercise sound, well-reasoned, and defensible judgment in decision-making.
High level of proficiency with Microsoft Office Suite and related Microsoft systems.

Nice To Haves

Bachelor’s degree in a relevant field.
Experience using Microsoft Excel to manage, analyze, and track individual-level data with accuracy and attention to detail.
Experience working with university information systems such as Banner, Cognos, Slate, or comparable enterprise systems.
Experience working within an institution of higher education.
Experience supporting or working within graduate education programs or administration.

Responsibilities

manage key processes that support graduate students from enrollment through graduation
ensures students meet university requirements such as continuous enrollment and satisfactory academic progress
helps coordinate graduation and degree completion processes
manages a variety of student record and enrollment processes, including academic leave, reinstatement, withdrawals, and transfer of graduate credit
supports doctoral students advancing to candidacy
manages graduate graduation processes, including the review and processing of theses and dissertations
provides information and guidance to students, faculty, staff, and the public about graduate registration, graduation procedures, and Division of Graduate Studies policies
reviews student petitions and requests for policy exceptions
helps explain requirements and processes to departments and students
maintains a strong understanding of graduate policies and procedures and applies them when reviewing student records and graduation requirements