Graduate Assistant

Rutgers University • Piscataway, NJ

1d

About The Position

Rutgers School of Health Professions ( SHP ) is seeking a Graduate Assistant to work in the Department of Psychiatric Rehabilitation & Counseling Professions. Working under the supervision of the Program Director, the Graduate Assistant provides organizational, clerical, and logistical support to ensure that project goals, reporting requirements, and deliverables are met in compliance with funding agency guidelines. This position offers the opportunity to gain professional experience in grant administration, data management, and program coordination. New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Nice To Haves

• Experience in administration, program coordination, grant management preferred.

Responsibilities

• Assist with day-to-day operations of the grant-funded project, including scheduling, correspondence, and document preparation.
• Coordinate meetings, workshops, and events related to the grant (e.g., trainings, advisory board sessions, community outreach).
• Maintain organized digital filing systems for project records, contracts, and communications.
• Track project timeline, deliverables, and reporting deadlines.
• Monitor budgets and expenditures in coordination with the Program Director and/or university grants office.
• Prepare purchase requisitions, travel reimbursement and supply orders consistent with grant and institutional policies.
• Assist with preparing quarterly and annual progress and financial reports.
• Ensure documentation aligns with sponsor and university compliance standards.
• Collect and compile data for project evaluation, participant tracking, and outcome reporting.
• Maintain accurate databases and assist with data entry, cleaning, and summary reports.
• Support preparation of materials for presentations, reports, and publications.
• Draft professional correspondence, newsletters, and informational materials to share updates with stakeholders.
• Assist in maintaining the program’s website or social media presence as appropriate.
• Serve as a liaison between students, facility, partners, and community stakeholders.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed