Student Graduate Assistant

Stevenson University•Owings Mills, MD

About The Position

The Graduate Assistant works as a member of a team to advance and support the operations of the assigned department. Responsibilities include, but are not limited to, researching, summarizing, and preparing reports on specific topics, contributing to and participating in special programs, preparing spreadsheets and recording and compiling data, designing presentations, scanning (requires FERPA training, which will be provided), general office tasks, and assisting with events. This position requires occasional evening and/or weekend hours. Essential Functions The essential functions performed will vary with the priorities and activities in the assigned office. Perform general administrative support functions that include, but are not limited to: data entry, filing, scanning, creating spreadsheets, running errands, and copying. Prepare summaries, presentations, and reports in the format requested. Assist with events and initiatives. Perform literature research on assigned topics. Student Success- Testing Center (Owings Mills Campus) Proctor exams in the Academic Link Testing Center for students requiring make-up exams or exams that require learning accommodations approved through the Office of Accessibility and Disability Services. Monitor faculty submission and retrieval of exams, testing appointments, and administer exams to students. Compile assessment and evaluation data, as assigned. Student Success- Accessibility and Disability Services (Owings Mills Campus) Assist with registration and training of GLEAN and Kurzweil for both students and staff, including serving as a liaison for the product providers and Stevenson University. Work one-on-one with students with disabilities on time management and organization skills, including having weekly mentoring meetings with students. Serve as a reader and/or scribe for students approved for testing accommodations. Assist with planning and execution of Delta Alpha Pi International (DAPi) Honor Society events. Support the office with research, benchmarking, Accommodate clean-up, and data collection and interpretation. Student Success- Office of Academic Support (Owings Mills Campus) Help oversee the South Campus Learning Commons student space located in the School of Business and Leadership. Develop reports and presentations to be delivered to faculty and staff on various topics related to student success. Create social media campaigns and marketing materials to inform the campus community of CSS programs and services. Help prepare materials for New Student Orientation and other CSS programs. Library (Owings Mills North Campus) Assist with Archives, Collections, Interlibrary Loan, and Systems projects. Create and/or coordinate library displays, events,or other marketing initiatives. Maintain the Little Free Library. Work at the front desk as needed. Work on special library projects. LTID (Owings Mills North Campus) Update and maintain student-facing media and Blackboard learning resources that guide students in effectively navigating and using the LMS . Provide technical and administrative support for long-term LTID projects, including coordinating communications with academic leadership and tracking project progress. Support faculty professional learning events, hosted by the Learning Technologies & Instructional Design Team, by assisting with preparation of materials, technology setup, live session support, and post-event follow-up tasks. Required: Proficiency with MS 365 Applications (Word, Excel, PowerPoint, Forms). Desired: Interest in educational technologies or teaching/training Provost’s Office (Greenspring Campus) Provide administrative support to the Provost, the Vice Provost for Outreach, and the Assistant to the Provost including but not limited to completing research and benchmarking, compiling and analyzing data, preparing spreadsheets, reports and presentations, and assisting with projects and events. Assist with management and tracking of articulation agreements. Assist with management of the Provost’s Office portal site. Scholars Programs (Owings Mill North Campus) Provide administrative support for the Faculty Directors of the Leadership, Service, and Honors Scholars Programs, including but not limited to preparation of spreadsheets and reports, compilation of assessment results, and general office tasks. Provide support for events including but not limited to creating flyers and promotional materials, creating and monitoring rsvp forms, creating programs (and QR codes) and nametags, assisting with event set-up and breakdown, and taking attendance (as needed). Provide chaperone duties once per month at the Baltimore Speaker Series event (7/year) and submit student attendance roster to Faculty Directors. Utilize GivePulse software to verify student volunteer hours, export reports as needed for the Faculty Director to review student compliance with program requirements and provide administrative support by adding and archiving students into the system. Document Service Scholar volunteer opportunities by managing Microsoft form submissions and communicating information to the Faculty Director. Manage inventory for Scholars Program promotional materials (shirts, pens, graduation pins & boxes, etc), as well as preparing materials for Admissions Events. School of Business and Leadership: Dean’s Office (Owings Mills Campus) Provide administrative support including but not limited to reviewing course syllabi, assisting with textbook orders, updating materials for admissions events, participating during admissions and New Student Orientation events, planning and participating in school and student events, and providing other administrative support as needed. Provide research support including but not limited to compiling information for reporting purposes, drafting project-specific surveys, administering surveys, and assisting with research for special projects. Requirements: Demonstrated proficiency in creating and managing spreadsheets, experience with Microsoft 365 applications (e.g., Excel, Word, PowerPoint, and Outlook) in producing professional documents and reports, ability to complete assigned projects accurately and in a timely manner. School of Education: Dean’s Office (Owings Mills North Campus) Provide administrative support to the Associate Dean, Graduate Director, and faculty including but not limited to completing accreditation research, compiling and analyzing data, summarizing reports, and preparing spreadsheets. Prepare recruitment materials including designing flyers and marketing materials, and participate in recruitment events as requested. Assist with text and email communications to current and prospective students through email and the SOE Blackboard organization. Assist faculty with projects. School of Nursing and Health Professions: Dean’s Office (Owings Mills North Campus) Assist with clinical data management, including maintaining and updating student, faculty, and staff clinical records, and researching evidence-based clinical management requirements. Assist with scholarly activities, including literature reviews, research symposia, poster development, writing, and data collection and management. Contribute to and participate in school and recruitment events, as requested. Develop and maintain student databases, including ATI performance and remediation and graduates’ certification and licensure outcomes. Serve as a resource to faculty through exam proctoring as needed School of Sciences: Dean’s Office (Owings Mills North Campus) Provide administrative support including but not limited to designing flyers and marketing material, assisting with textbook orders, compiling and analyzing data, preparing presentations, managing social media, and providing other administrative support as needed. Contribute to and participate in school and recruitment events, as requested. Serve as a resource to faculty through exam proctoring and assisting with projects. SUO : Vice Provost’s Office (Greenspring Campus) Research projects for business development, marketing, and university leadership. Develop presentations for admissions and advising events. Assist with text, email, and phone communications to current and prospective students. Design and update event flyers and marketing material.

Requirements

Proficiency with MS 365 Applications (Word, Excel, PowerPoint, Forms)
Demonstrated proficiency in creating and managing spreadsheets
experience with Microsoft 365 applications (e.g., Excel, Word, PowerPoint, and Outlook) in producing professional documents and reports
ability to complete assigned projects accurately and in a timely manner

Nice To Haves

Interest in educational technologies or teaching/training

Responsibilities

researching, summarizing, and preparing reports on specific topics
contributing to and participating in special programs
preparing spreadsheets and recording and compiling data
designing presentations
scanning
general office tasks
assisting with events
data entry
filing
running errands
copying
Perform literature research on assigned topics
Proctor exams in the Academic Link Testing Center
Monitor faculty submission and retrieval of exams, testing appointments, and administer exams to students
Compile assessment and evaluation data, as assigned
Assist with registration and training of GLEAN and Kurzweil for both students and staff, including serving as a liaison for the product providers and Stevenson University
Work one-on-one with students with disabilities on time management and organization skills, including having weekly mentoring meetings with students
Serve as a reader and/or scribe for students approved for testing accommodations
Assist with planning and execution of Delta Alpha Pi International (DAPi) Honor Society events
Support the office with research, benchmarking, Accommodate clean-up, and data collection and interpretation
Help oversee the South Campus Learning Commons student space located in the School of Business and Leadership
Develop reports and presentations to be delivered to faculty and staff on various topics related to student success
Create social media campaigns and marketing materials to inform the campus community of CSS programs and services
Help prepare materials for New Student Orientation and other CSS programs
Assist with Archives, Collections, Interlibrary Loan, and Systems projects
Create and/or coordinate library displays, events,or other marketing initiatives
Maintain the Little Free Library
Work at the front desk as needed
Work on special library projects
Update and maintain student-facing media and Blackboard learning resources that guide students in effectively navigating and using the LMS
Provide technical and administrative support for long-term LTID projects, including coordinating communications with academic leadership and tracking project progress
Support faculty professional learning events, hosted by the Learning Technologies & Instructional Design Team, by assisting with preparation of materials, technology setup, live session support, and post-event follow-up tasks
Provide administrative support to the Provost, the Vice Provost for Outreach, and the Assistant to the Provost including but not limited to completing research and benchmarking, compiling and analyzing data, preparing spreadsheets, reports and presentations, and assisting with projects and events
Assist with management and tracking of articulation agreements
Assist with management of the Provost’s Office portal site
Provide administrative support for the Faculty Directors of the Leadership, Service, and Honors Scholars Programs, including but not limited to preparation of spreadsheets and reports, compilation of assessment results, and general office tasks
Provide support for events including but not limited to creating flyers and promotional materials, creating and monitoring rsvp forms, creating programs (and QR codes) and nametags, assisting with event set-up and breakdown, and taking attendance (as needed)
Provide chaperone duties once per month at the Baltimore Speaker Series event (7/year) and submit student attendance roster to Faculty Directors
Utilize GivePulse software to verify student volunteer hours, export reports as needed for the Faculty Director to review student compliance with program requirements and provide administrative support by adding and archiving students into the system
Document Service Scholar volunteer opportunities by managing Microsoft form submissions and communicating information to the Faculty Director
Manage inventory for Scholars Program promotional materials (shirts, pens, graduation pins & boxes, etc), as well as preparing materials for Admissions Events
Provide administrative support including but not limited to reviewing course syllabi, assisting with textbook orders, updating materials for admissions events, participating during admissions and New Student Orientation events, planning and participating in school and student events, and providing other administrative support as needed
Provide research support including but not limited to compiling information for reporting purposes, drafting project-specific surveys, administering surveys, and assisting with research for special projects
Provide administrative support to the Associate Dean, Graduate Director, and faculty including but not limited to completing accreditation research, compiling and analyzing data, summarizing reports, and preparing spreadsheets
Prepare recruitment materials including designing flyers and marketing materials, and participate in recruitment events as requested
Assist with text and email communications to current and prospective students through email and the SOE Blackboard organization
Assist faculty with projects
Assist with clinical data management, including maintaining and updating student, faculty, and staff clinical records, and researching evidence-based clinical management requirements
Assist with scholarly activities, including literature reviews, research symposia, poster development, writing, and data collection and management
Contribute to and participate in school and recruitment events, as requested
Develop and maintain student databases, including ATI performance and remediation and graduates’ certification and licensure outcomes
Serve as a resource to faculty through exam proctoring as needed
Provide administrative support including but not limited to designing flyers and marketing material, assisting with textbook orders, compiling and analyzing data, preparing presentations, managing social media, and providing other administrative support as needed
Research projects for business development, marketing, and university leadership
Develop presentations for admissions and advising events
Assist with text, email, and phone communications to current and prospective students
Design and update event flyers and marketing material