Graduate Admissions & Recruiting Coordinator

University of Virginia

4d•$20 - $25•Onsite

About The Position

The McIntire School of Commerce at the University of Virginia seeks a Graduate Admissions & Recruiting Coordinator to support the recruitment and admissions efforts for its portfolio of graduate business programs. Reporting to the Executive Director of Graduate Marketing & Admissions, this role plays an important part in helping prospective students discover, engage with, and ultimately enroll in McIntire’s graduate programs. About the School: The University of Virginia is one of the highest-ranked public universities in the United States, and the McIntire School of Commerce (www.commerce.virginia.edu) awards a Bachelor of Science in Commerce, and Master of Science degrees in the Management of Information Technology, Business Analytics, Commerce, Accounting, and Global Commerce. McIntire is recognized for excellence and innovation in undergraduate and graduate business education and scholarship. The McIntire School is dedicated to educating and inspiring students to become visionary leaders who shape global business with integrity, purpose, intercultural fluency, and a fundamental understanding of how commerce can contribute to the common good for all. We are committed to a policy of equal opportunity for all persons and welcome diversity in all forms. This position provides an excellent opportunity for an early-career professional interested in higher education, admissions, or program operations to gain hands-on experience supporting recruitment strategy, admissions processes, and event management within a top-ranked business school. The coordinator works closely with colleagues across the Graduate Marketing & Admissions team to support applicant engagement, coordinate recruitment events, and ensure the smooth execution of day-to-day operations.

Requirements

High School Graduate or equivalent required.
3+ years relevant experience required.

Nice To Haves

Excellent office management skills with the initiative and flexibility to take on new projects and learn new technologies and/or systems as required.
Experience supporting events, admissions, recruitment, or customer-facing programs.
Familiarity with CRM systems (Slate or comparable platforms)
Experience with budget tracking, procurement, or financial coordination.
Ability to work under tight deadlines and manage multiple priorities.
Strong technical skills including Outlook, Word, Excel, Teams and PowerPoint.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. They will bring strong communication skills, sound professional judgment, and a proactive approach to supporting both team operations and prospective student engagement.

Responsibilities

Manage the Executive Director’s calendar, scheduling meetings and coordinating logistics with internal and external stakeholders.
Serve as a welcoming point of contact for visitors, prospective students, and campus partners.
Maintain organized office operations including inventory tracking for recruitment materials and event supplies.
Support coordination of internal meetings and team communications.
Provide general administrative and project support for the Graduate Marketing & Admissions team.
Assist in tracking projects, deadlines, and operational workflows for the team.
Support efforts to improve organization and efficiency across team operations.
Build collaborative relationships with colleagues across McIntire and the broader university community.
Assist with procurement processes including vendor setup, contract coordination, and purchase requests.
Support travel arrangements and expense reconciliation for the Executive Director.
Maintain awareness of university financial policies and procedures.
Assist with tracking expenses and preparing summary reports for team activities and events.
Support the planning and execution of recruitment and admissions events across McIntire’s graduate programs, including hosting events, information sessions, and candidate engagement initiatives.
Coordinate event logistics such as space reservations, catering, materials preparation, registration tracking, and on-site event support.
Assist with vendor coordination and event-related procurement processes.
Support post-event follow-up efforts including attendee communications and CRM updates.
Assist with monitoring applicant progression within the admissions CRM system (Slate) and support outreach efforts to prospective students and applicants.
Help maintain accurate applicant records and support admissions workflows and communications.
Assist in tracking prospective student engagement and admissions-related activity.
Provide general support to the admissions team throughout the application and enrollment cycle.
Other duties as assigned.