Graduate Admissions and Enrollment Data Coordinator

Marymount University • Town of Ballston, NY

2d

About The Position

The Admissions and Enrollment Data Coordinator supports graduate recruitment and admissions activities by reviewing application files, working within the CRM system, and analyzing data. This role involves conducting initial reviews of application materials, maintaining accurate applicant records in the Slate CRM system, and creating enrollment data reports that assist in recruitment strategies and operational decisions. The Graduate Admissions Coordinator will be a critical first point of contact to prospective students, University faculty and staff, as well as external stakeholders.

Requirements

• Bachelor’s degree (BA, BS, etc.) required.
• 1 to 2 years of related experience in admissions, marketing, sales, operations and/or business development. Internship and/or non-traditional experience will be considered.
• Strong oral and written communication skills.
• Ability to prioritize tasks and successfully manage multiple assignment independently.

Nice To Haves

• Proficiency in Microsoft Office Suite, virtual meeting platforms such as Zoom or Google Meet, and graphic design tools such as Canva preferred.
• Experience with higher education CRM systems strongly preferred.
• Ability and willingness to work evening and/or weekend events as required (seasonal).

Responsibilities

• Provides day-to-day support such as maintaining calendars, greeting visitors, providing general information regarding the university and procedures, answering phone calls and email queries, drafting correspondence for manager’s approval, ordering supplies, and helping organize special events.
• Conduct first-level reads of graduate applications, evaluating materials for completeness and alignment with program admission requirements.
• Verify transcripts, test scores, prerequisite coursework, and supporting documentation before faculty review.
• Maintain accurate applicant data within the Slate CRM and student information system (SIS).
• Monitor application workflow queues and manage application processing stages within Slate.
• Help build and maintain queries, reports, and dashboards that monitor application progress and admissions results.
• Support CRM communication workflows, including automated messages and status updates to applicants.
• Assist with testing and implementation of updates to Slate forms, portals, and processing workflows.
• Prepare applicant files and summaries for faculty admissions committees and program directors.
• Communicate with applicants regarding missing materials and application status.
• Ensure all application materials are processed in accordance with university policies and timelines.
• Stay up-to-date on all new admissions initiatives and processes.
• Support admissions data reporting.
• Maintain a thorough understanding of university policies and procedures, a professional presence, and give accurate information while abiding by the university and higher education best practices.
• Performs other work-related duties as assigned.

Benefits

• Marymount offers a comprehensive and flexible benefits program designed to support the health, well-being, and work-life balance of our benefit-eligible faculty, staff, and their eligible dependents.
• The University’s retirement plan includes a diversified portfolio of investment options, with a University match of up to 3% of employee pretax contributions for full-time employees.
• In addition to competitive health and welfare benefits, Marymount offers flexible and hybrid work arrangements for eligible positions, allowing up to two remote workdays per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level