Graduate Administrator

University Of Pittsburgh•Pittsburgh, PA

36d

About The Position

The Office of the Dean in the Dietrich School of Arts and Sciences is seeking a Graduate Administrator in the Graduate Studies office. The Graduate Administrator is a key staff member and will act as a liaison between the Office of Graduate Studies and one or more academic departments. The incumbent will develop, maintain, and share expertise about department, school, and university policies and procedures. They will oversee all aspects of graduate administration in the assigned department(s), including but not limited to: providing administrative support for graduate recruitment and admissions, maintaining up-to-date graduate student files, monitoring and supporting graduate student academic progress, coordinating graduate student appointments, and managing graduate student communications. In collaboration with the graduate administration team, the incumbent will seek to assess and improve administrative functioning on an ongoing basis. The successful candidate will be highly organized, attentive to detail, skilled in time management, adept in communication, comfortable learning and using different informational technologies, and passionate about supporting students as they continue their education.

Requirements

Knowledge of Microsoft Office Suite
Excellent verbal and written communication between faculty, staff, and students
Comfortability to be trained on policies, processes, and technological systems
Following established processes and policies
Accuracy and attention to detail are required
Promptness and timeliness may affect graduate admissions, appointments, and student progression
Must be well-organized
Attentive to detail
Comfortable multitasking
Responsive to all communications
Skilled in time management
Personable and comfortable connecting with different individuals and constituencies
Able to work independently and seek guidance when needed