Government Relations Coordinator

Cozen O'Connor Corporation•Philadelphia, PA

5d•$80,000 - $90,000•Hybrid

About The Position

Cozen O’Connor Public Strategies is seeking a full-time coordinator to support the day-to-day administration our dynamic Philadelphia and New Jersey government relations practice. The ideal candidate is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact with all levels of the firm. The position requires excellent communication, organizational skills, professionalism, responsiveness, and discretion. The position directly supports the government relations professionals within the Philadelphia and New Jersey offices and will work closely with firm administrative teams including finance, marketing and billing. We currently offer a hybrid work schedule, 3 days in the office, 2 days’ work from home.

Requirements

Must have at least 5 years’ legal and/or executive secretarial experience.
Extensive and thorough working knowledge of Microsoft Outlook, Teams, Excel and Word, iManage/DeskSite, PowerPoint, InTapp, InterAction CRM and ChromeRiver preferred.
Outstanding written and verbal communication skills; ability to professionally interact with clients, lobbyists, attorneys, and staff required.
Previous client-facing experience and strong interpersonal judgment.
Ability to adapt to changing priorities and manage multiple tasks simultaneously.
Strong problem-solving skills and attention to detail.
Ability to handle confidential information with discretion.
Exceptional organizational and time-management skills.
Experience in managing event logistics.
Experience working with cross-functional teams
High School Diploma or its equivalent required.

Nice To Haves

Notary preferred.

Responsibilities

Scheduling and maintenance of calendars - including follow-up as needed and confirmation of various meetings throughout the workday.
Coordinate details for client/guest meetings, including breakfasts, lunches, and dinners
Manage phone calls, including receiving/screening calls and setting up conference calls.
Participate in weekly meetings and manage the agenda and minutes.
Plan travel arrangements including transportation, automobile rentals, and hotel reservations.
Track, compile, organize, and submit expense reimbursements and vendor invoices weekly into the firm’s finance database (Chrome River)
Submit conflict checks.
Prepare and submit new client and/or new matter forms.
Act as liaison to billing department to process monthly invoices and resolve billing issues.
Prepare, proofread, and process engagement/acknowledgement letters and other correspondence.
Monitor emails.
Assist in reserving conference rooms for meetings, including confirmation of videoconferencing needs and attendee numbers.
Maintain client contact lists for marketing events.