Government Records Officer

State of Oklahoma • Oklahoma City, OK

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About The Position

About the Oklahoma Department of Libraries: As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources and possesses the literacy skills needed to be successful in the global economy, to participate in democracy, and to accomplish individual life goals. Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection of nearly 700,000 volumes and an annual budget of approximately $8.7 million. We offer an excellent benefits package, including: A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible spending accounts for health care expenses and/or dependent care A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents Retirement plans: Defined Contribution Plan or Deferred Compensation Plan 15 days of annual leave per year, increasing after five, ten and twenty years of employment 15 sick leave days per year 11 paid annual holidays Longevity bonus after 2 years of service that increases every two years Employee discounts with a variety of companies and vendors Job Summary: Under the direction of the Archives and Records Management Director, the Government Records Officer (Government Records Management Specialist I) is responsible for performing professional level records management services for the Oklahoma Department of Libraries’ State Records Management program. They will follow business processes and workflow strategies to assist state agencies in the efficient and economical management of records stored at the State Records Center. Additionally, the Government Records Management Specialist I processes public land survey corner records filings and requests from landmen in accordance with Title 65 O.S. § 3-119 and 65 O.S. § 3-120.

Requirements

• Bachelor's degree and two years of records management experience; or
• Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) and two years of records management experience; or
• Six years of experience in records management
• Knowledge of the principles, techniques, and tools used to manage records and information
• Knowledge of the creation, use, maintenance, and disposition of government information and records
• Knowledge of various software applications
• Ability to analyze, organize, and interpret records and information systems
• Ability to solve practical record management problems
• Ability to establish and maintain effective working relationships with others
• Ability to communicate effectively, both orally and in writing
• Ability to climb ladders, bend, squat, lift, kneel, and carry boxes weighing forty (40) pounds
• Maintaining a valid driver’s license is required.

Nice To Haves

• Experience working in a warehouse environment managing inventory
• Knowledge of inventory control systems such as Gimmal Physical
• Knowledge of the United States Public Land Survey System and certified corner records
• Familiarity with State of Oklahoma agencies

Responsibilities

• Process and monitor the intake, maintenance, and retrieval of state records at the State Records Center.
• Coordinate the transfer of records from agencies to the State Records Center and the State Archives.
• Respond to records management process related inquiries from state government entities.
• Establish and maintain relationships with state agencies to ensure retention schedules are current reflections of standards and guidelines relating to the management of government records and information.
• Assist in the formulation, implementation and review of records management policies, procedures and manuals.
• Participate in the development, implementation and maintenance of records retention and disposition schedules for state agencies.

Benefits

• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible spending accounts for health care expenses and/or dependent care
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents
• Retirement plans: Defined Contribution Plan or Deferred Compensation Plan
• 15 days of annual leave per year, increasing after five, ten and twenty years of employment
• 15 sick leave days per year
• 11 paid annual holidays
• Longevity bonus after 2 years of service that increases every two years
• Employee discounts with a variety of companies and vendors

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees