GOVERNMENT OPERATIONS CONSULTANT II - 64005479

State of Florida • Tallahassee, FL

1d • $45,060 • Onsite

About The Position

This position is not eligible for teleworking at this time.
This position works in a cubicle environment.
This position is required to respond to emergencies.

This is a highly responsible professional position located within the Bureau of Preparedness and Response, Administrative Preparedness Section, Grants Management Unit. The incumbent serves as a Grant Analyst for the Department of Health and Human Services (HHS), Hospital Preparedness Program (HPP) and Public Health Emergency Preparedness (PHEP) Cooperative Agreements.

Requirements

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency. This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• willing to physically come in the office to perform the duties & responsibilities of the positions
• current authorization to work in the United States without employer sponsorship. The Department of Health is unable to provide employment visa sponsorship.

Nice To Haves

• Prefer Proficiency in Microsoft Excel and experience with financial information systems (DOH systems experience is a plus).
• Exceptional attention to detail and strong organizational skills.
• Knowledge of federal regulations related to grant management, including 2 CFR Part 200.

Responsibilities

• Fiscal Management - Incumbent is responsible to create and maintain HPP and PHEP checkbooks as assigned for the analysis, reconciliation, and correction of cooperative agreement fiscal activity using standard DOH tools including FLAIR, RDS, FIS and excel. Incumbent will compare the RDS reports, ExBioT and FedCat, to the checkbook summary page to ensure expenditures have been captured properly. Assist with compiling federal payment justifications for HPP and PHEP to be submitted to the Office of Budget and Revenue Management.
• Application development - Incumbent is responsible to assist with development of the cooperative agreement applications as needed. Incumbent will assist with entry and accuracy of required grant application elements into the federal reporting system by application due date.
• Budget Meetings - Incumbent will conduct or attend monthly budget meetings with the bureau's program managers to review and discuss fiscal activity.
• Corrections - Monthly, the incumbent will compile all corrections identified during fiscal reviews and submit to Finance and Accounting in accordance with DOH policy.
• Healthcare Coalition Expenditure Review - Incumbent will assist with monthly expenditure review of Florida’s contracted healthcare coalitions to ensure spending is allowable, allocable, and reasonable and aligns with approved coalition budget. Findings will be reported to Grant Manager.
• Federal Reporting - Incumbent will assist with entry of all federal reports prior to federal due dates as listed in the Notice of Grant Award.
• Auditing - Incumbent will assist in the process of collecting the Single Federal Award Certifications for BPR's cooperative agreements on a semi-annual basis. Incumbent may also be required to respond to department audit requests as needed.
• ESF8 - Incumbent will be listed on the ESF8 3-deep roster in a Finance and Administration role during exercises and/or responses.
• Other duties as required.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed